Executive Coordinator

Mars•McLean, VA

1d•Onsite

About The Position

The purpose of the Executive Coordinator is to provide the highest level of effective and efficient support to Senior Leaders. This Associate must have a high level of attention to detail, excellent organizational skills, and the ability to effectively and professionally collaborate with senior leaders and peers.

Requirements

High School diploma required
A minimum of three years’ experience supporting senior managers or related experience/knowledge.
Prior experience and above average proficiency in current software packages.

Nice To Haves

business college courses or bachelor’s degree preferred.

Responsibilities

Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, flights/trains and obtain all necessary travel documents.
Manage complex calendars with independent decision making based on priorities which requires forward thinking and strategizing as well as comfort in scheduling within various time zones.
Plan and coordinate internal meetings including reserving meeting rooms, catering, guest arrival arrangements.
Plan and coordinate external meetings including hotel blocks, group transportation, property search, costs analysis, sending meeting invites, making food arrangements, etc.
Process visas and passport renewals.
Manage and prepare expenses and submit reports in Concur.
Process and update purchase order requests in Ariba and set up new vendors.
Interface professionally with leadership, internal staff, clients, key stakeholders and high-profile individuals.
Undertake all assigned and ad hoc projects as requested.
Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team.
Provide coverage for absent team members; assist in team member support as needed.
Participate actively in Coordinator team meetings, trainings and engagement activities.
Assist with onboarding new Coordinators and sharing knowledge.