Executive Coordinator (Executive Assistant to the President & CEO)

Penobscot Community Health Care • Bangor, ME

67d • Onsite

About The Position

Are you a skilled executive support professional who thrives at the center of leadership, strategy, and impact? PCHC is seeking an Executive Coordinator to support our President & CEO and the PCHC Foundation. As our organization continues to grow and expand, we are strengthening our executive support structure—making this a key role in advancing priority initiatives. In this trusted partnership, you’ll manage priorities, streamline communication, and keep critical work moving in support of patient-centered care. If you bring sound judgment, strong organization, and a proactive approach—and enjoy being a steady, reliable presence for leadership—we’d love to connect.

Requirements

• Associate’s degree required; bachelor’s preferred (or equivalent relevant experience).
• Minimum of 3 years supporting executives or senior leaders required.
• Having a valid driver’s license with an acceptable driving record and/or an appropriate length of driving experience for insurance purposes is required. Any concerns raised by the results of a driving record check will be subject to an individualized review to determine whether the infraction is relevant to the individual’s ability to perform the responsibilities of the position in accordance with PCHC’s Automobile Safety and Background Check Policy.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other administrative technologies.
• Outstanding communication and relationship-building skills; able to collaborate effectively across teams.
• Strong critical thinking, problem-solving, and forward-looking approach to anticipating needs.
• A genuine commitment to PCHC’s mission of providing comprehensive, patient-centered care, and a passion for supporting a team that makes a meaningful impact in the community.

Nice To Haves

• Experience in project management, healthcare operations, or nonprofit administration preferred.
• Supervisory experience preferred.

Responsibilities

• Provide high-level administrative and project support to the President & CEO and PCHC Foundation, ensuring smooth operations, reliable execution, and seamless collaboration.
• Anticipate needs, manage workflows, and keep initiatives moving forward. Maintain tools and documentation that help Executive Services operate efficiently and with clarity.
• Manages scheduling and meeting coordination. Organizes and supports complex meetings, prepare agendas and materials, track action items, and follow-up. Assist with internal and community events that advance mission and visibility.
• Partner with the Supervisor to support board, committee, and advisory group meetings through thoughtful preparation, coordination, documentation, and follow-up. Help ensure leadership is well-prepared and represent Executive Services with professionalism and poise.
• Uphold confidentiality, compliance, and organizational standards while modeling PCHC values. Provide reliable backup coverage for Executive Services as needed.
• Maintain spreadsheets, presentations, organizational documents, and executive digital workspaces to support decision-making, workflow efficiency, and proactive problem-solving.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 101-250 employees