Executive Assistant to the CEO
Mesa Laboratories, Inc.•San Diego, CA
•Onsite
About The Position
This position supports Mesa's Corporate function. At Mesa Labs, we apply technical expertise and technological innovation to improve quality of life for patients, workers, and consumers worldwide. Our products and services directly impact the critical environments that advance medical breakthroughs, keep industry moving, and ensure the safety of products we use every day.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 5 years of executive administrative support experience.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Exceptional organizational and multitasking skills with a keen attention to detail.
- Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
- Strong interpersonal skills and the ability to work collaboratively within a team.
- High level of integrity and professionalism.
Responsibilities
- Calendar Management: Maintain and manage complex executive calendars, scheduling appointments, meetings, and travel arrangements with precision.
- Communication Liaison: Act as a primary point of contact between executives and internal/external stakeholders, managing inquiries and correspondence effectively.
- Agenda Preparation: Prepare agendas, materials, and presentations for meetings; take minutes and follow up on action items.
- Logistics Management: Coordinate meeting logistics, including venue arrangements, catering, and technology setup.
- Task Coordination: Assist in managing projects and initiatives, tracking deadlines and deliverables to ensure timely completion.
- Research Support: Conduct research and compile data for reports, presentations, and executive decision-making.
- Report Preparation: Draft, edit, and finalize correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Filing and Organization: Maintain organized electronic and physical filing systems for easy access to important documents.
- Expense Tracking: Manage executive expense reports and budget tracking, ensuring compliance with organizational policies.
- Financial Reporting: Assist in the preparation of financial reports and documentation for executive review.
- Information Management: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Policy Adherence: Ensure adherence to company policies and procedures related to administrative functions.
Benefits
- Competitive wages
- Potential bonus opportunities
- Equity awards
- Commission
- Comprehensive benefits package
- Tiered Medical, Dental and Vision Insurance options
- Health savings (HSA) accounts
- Healthcare & dependent care flexible spending (FSA) accounts
- Company paid short term and long-term disability
- Company paid life insurance and AD&D
- Flexible Time Off Policy
- Paid sick leave of 48 hours per calendar year
- Four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
- 401(k) plan with a 4% Safe Harbor company match on a 4% employee contribution
- Employee Wellness and Financial Assistance Resources
- Nine (9) paid company holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
