Executive Assistant to the CEO

Communities In Schools of Central Texas • Cape Coral, FL

1d • Onsite

About The Position

The Administrative Assistant to the Chief Executive Officer provides reliable, high-level, confidential support, ensuring the CEO operates efficiently and strategically through organizational, communication, and problem-solving skills. Key duties involve calendar management, coordination of meetings, reconciling CEO expenses, providing general administrative support, and handling sensitive information with discretion. The Administrative Assistant will also support special projects as assigned.

Requirements

• Minimum of 5 years of proven experience as an administrative assistant or in a similar role
• Highest level of professionalism, discretion, judgment, and confidentiality
• Proven ability to work in a fast paced always changing environment
• Detail oriented with strong attention to detail
• Exceptional organizational, time management, and multitasking abilities
• Exceptional customer service skills
• Solid written and verbal communication skills
• Strong problem-solving ability
• Strong computer skills including MS Outlook, Word, Excel and Power Point and virtual communication tools including MS Teams and Zoom
• Demonstrated ability to take direction and work independently and proactively to meet deadlines
• Reliable transportation is required

Responsibilities

• Provide general administrative support for the CEO
• Handle sensitive matters and maintain records with utmost confidentiality and discretion
• Proactively manage and prioritize the CEO's extremely active calendar of appointments, resolving conflicts, and coordinating complex meeting schedules with internal and external stakeholders
• Coordinate with all key participants, find mutually agreeable times, and send meeting invites
• Inform CEO about daily meetings, scheduled activities, and deadlines
• Assist with special projects by coordinating resources and tracking progress
• Reconcile CEO expenses and prepare invoices and PVs
• Maintain adequate system for managing supplies
• Manage Contract Lifecycle process for CEO and Board Approvals
• Assist in preparation, logistics, and administrative activities for board meetings
• Manage the c-suite operations as directed by the CEO and/or COO
• Assist and support c-suite with administrative tasks, including but not limited to calendar management, scheduling, meeting and presentation preperation, special projects support, resources coordination, document management, etc.
• Participate in the CIS team aproach to service delivery and problem-solving
• Promote and maintain agency values, culture, standards, and systems
• Perform all other duties as required by the CEO or Chief Operations Officer

Benefits

• Ongoing training, supervision, and career pathways into director-level roles
• Generous paid time off: 4+ weeks of holidays, 2 weeks of vacation time, personal days and sick days
• Comprehensive Health Coverage: 100% employer-paid employee medical plan available, plus family subsidies, dental, vision, life, disability insurance, and 403(b) retirement plan with employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees