Executive Assistant to the CEO

Jewish Family Service of Colorado•Denver, CO

3d•Onsite

About The Position

A highly motivated, organized, and detail-oriented Executive Assistant provides overall support to the CEO in a challenging and fast-paced environment. Reporting directly to the CEO, this position provides executive and administrative support, assists with projects for higher-level Agency activities and functions, serves as a liaison to management teams, organizes and coordinates the CEO’s calendar, and serves as a gatekeeper and time manager to maximize the CEO's time and efficiency. Manages the scheduling of meetings and provides administrative support for the board of directors and assigned committees. Performs a wide variety of administrative tasks in support of the CEO.

Requirements

Proven work experience in a senior administrative role providing executive-level administrative support.
High ethics and confidentiality standards in handling sensitive information.
Extremely detail-oriented.
Ability to record and transcribe meeting minutes.
Experience in creating, editing, and revising documents and correspondence.
Strong organizational, project management, and problem-solving skills.
Ability to meet deadlines.
Excellent interpersonal, written, and oral communication skills.
Strength in managing situations with diplomacy, even under pressure.
Maintain a positive, professional attitude and presence.
Highly self-motivated, professional, and capable of handling multiple tasks.
Comprehensive knowledge of MS Office, shared drives, and calendars.
Flexibility to work non-traditional hours as needed.

Nice To Haves

Preferred bachelor's degree in business or equivalent work experience.

Responsibilities

Assists and coordinates the CEO’s scheduling of internal meetings, external appointments, reservations, and travel arrangements.
Screens and directs phone calls, handles correspondence, and helps manage emails on behalf of the CEO, ensuring they are kept up to date on all transactions.
Organizes meetings involving multiple individuals.
Arranges logistics for visitors and coordinates conference calls.
Prepares correspondence and/or edits internal and external letters, memorandums, reports, etc.
Acts as administrative support to the board.
Assists in or prepares board presentations.
Coordinates meetings of the Board of Directors, the Executive Committee of the Board, the Budget and Finance Committee, the Investment Committee, the Governance Committee, and other committee meetings or task forces as directed.
Ensures that official minutes are accurately and timely recorded.
Prepares a summary of Board Motions as needed.
Maintains accurate board roster and other board member information.
Prepares and/or oversees post-meeting follow-up activities.
Serves as a point of contact for employees, clients, donors, and other agency partners.
Manages and approves the expenses and mileage of the senior leadership team.
Creates annual agency calendars in partnership with the CEO.
Other duties as assigned.