Executive Assistant to the CEO

Matternet • Mountain View, CA

9h • Onsite

About The Position

Matternet is building the future of delivery with autonomous drone networks that move critical goods faster, cleaner, and at lower cost, working with partners across healthcare, logistics, food, and retail. The company is seeking a highly capable Executive Assistant to work directly with its Founder and CEO. The CEO operates at the intersection of product, partnerships, policy, and capital, engaging with investors, board members, global commercial partners, press, and internal teams. The Executive Assistant will be a critical partner in enabling the CEO's effectiveness as the company scales commercial operations, deepens partnerships across multiple continents, and prepares for its next chapter. This role offers unparalleled exposure to the strategic, operational, and commercial functions of a venture-backed technology company, with clear opportunity to expand scope of responsibility over time. The ideal candidate is deliberate, rigorous, intentional, detail-oriented, team-oriented, resourceful, creative, composed under pressure, discreet, trustworthy, and committed to delivery.

Requirements

• Bachelor's degree in a relevant field
• Demonstrated experience operating in demanding, fast-paced environments — whether professional, academic, or otherwise — with evidence of meaningful responsibility and achievement.
• Excellent written, verbal, and interpersonal communication skills. Approachable style and the ability to effectively and professionally interface with senior executives, investors, partners, and team members, both internal and external.
• Strong organizational and time management skills. Proven ability to multitask across multiple stakeholders and priorities while delivering high-quality results with consistent follow-through.
• Ability to own projects end-to-end with minimal supervision; comfortable driving work across multiple stakeholders.
• Demonstrates curiosity and a genuine desire to understand the needs of the Office of the CEO.
• Highly trustworthy, with the ability to exercise sound discretion and function effectively under ambiguous direction and shifting requirements.
• Proven ability to handle confidential and sensitive information in a professional manner.
• Excellent attention to detail and accuracy.
• Proficient in scheduling meetings across multiple international time zones.
• Fluency with Mac OS, Google Workspace, Slack, Zoom, and similar modern productivity tools.
• Ability to build rapport quickly with international partners and stakeholders, with comfort handling late-evening or early-morning coordination when time zones require it.
• Legally authorized to work in the United States.
• Willing to work on-site at our Mountain View, CA headquarters five days a week.

Responsibilities

• Own and optimize a complex, fast-changing schedule spanning multiple time zones. Prioritize competing demands, protect focused working time, and exercise sound judgment when conflicts arise.
• Coordinate domestic and international travel end-to-end, including flights, accommodations, ground transportation, visas, and detailed itineraries. Ensure smooth execution across every leg of every trip.
• Assemble briefing materials, background research, and agendas for investor meetings, board sessions, partner engagements, and regulatory discussions. Capture action items and drive them to closure.
• Triage inbound requests, draft correspondence, and manage communications with investors, board members, commercial partners, media contacts, and internal leadership. Serve as a polished and discreet representative of the CEO’s office.
• Coordinate interview logistics for senior hires, partner with the People team on candidate experience, and ensure the CEO is prepared for every interview and debrief.
• Manage expense reporting, vendor relationships, document organization, and the full range of administrative tasks that keep the CEO’s office running smoothly.
• Handle highly sensitive materials related to financing, legal, and strategic matters with absolute discretion and professionalism.
• Take on ad hoc initiatives on behalf of the CEO, ranging from event coordination to research assignments to cross-functional project support.

Benefits

• equity
• comprehensive benefits including medical, dental, vision, life, and disability coverage
• flexible spending accounts (FSA)
• flexible paid time off
• company holidays
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1-10 employees