Executive Assistant to the CEO
About The Position
The Executive Assistant to the CEO provides high-level administrative, organizational, and strategic support to ensure the smooth and efficient operation of the CEO’s office. This role requires exceptional discretion, sound judgment, and professionalism, serving as a trusted partner in managing priorities, coordinating communications, and supporting executive decision-making in a fast-paced, confidential environment. In addition, this individual will provide support to members of the broader C-suite as needed. This is a hybrid position with the candidate expected to report to our headquarters in Westborough, MA.
Requirements
- 5+ years of experience as an Executive Assistant supporting a CEO or senior executive in a fast-paced or high-growth environment required.
- Bachelor’s degree preferred.
- Familiarity with board governance and executive-level operations.
- Exceptional organizational, time-management, and multitasking skills.
- Strong written and verbal communication.
- High level of discretion, integrity, and professionalism.
- Expertise in Microsoft office suite, with particular attention to Outlook, Excel, PowerPoint, and Word.
- Strong interpersonal skills.
- Possess a high degree of poise, judgment, discretion, empathy and professionalism.
Responsibilities
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel with accuracy and foresight.
- Serve as the primary point of contact between the CEO and internal and external stakeholders.
- Prepare, review and edit correspondence, reports, presentations, and briefing materials.
- Screen, prioritize, and respond to emails, calls, and requests on behalf of the CEO.
- Coordinate executive meetings, board meetings, and leadership sessions, including agendas, materials, logistics, and follow-up.
- Track action items, deadlines, and deliverables to ensure timely completion.
- Support special projects and strategic initiatives as assigned by the CEO.
- Maintain organized digital and physical filing systems.
- Assist with expense reporting, budget tracking and vendor coordination.
- Handle confidential and sensitive information with the highest level of discretion.
- Represent the CEO professionally and diplomatically in all interactions.
Benefits
- 401(k) retirement plan with 6% match
- Health insurance
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Health savings account
- Life insurance
- Disability insurance
- Paid time off
- Parental leave
- Flexible hybrid work schedule
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
