Executive Assistant to the CEO

Gumloop • San Francisco, CA

3d

About The Position

This is a critical hire for Gumloop. As Executive Assistant to the CEO, you'll work directly with Max to keep him focused on the highest-leverage work and help the broader team move faster. You'll be the connective tissue of the company: organized, proactive, and comfortable operating in a fast-moving environment where things change quickly and no two days look the same.
This isn't a role for someone who needs a lot of hand-holding. We're looking for someone who takes ownership, figures things out, and makes things happen, because at a company this size, you're often the last line of defense.

Requirements

• 2+ years of experience supporting a senior executive
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication. You can draft a clear, professional email quickly.
• Comfortable with ambiguity and able to make good judgment calls without waiting for direction
• Discreet and trustworthy with sensitive information
• Proficiency with Google Workspace, Slack, and calendar tools

Nice To Haves

• Experience at an early-stage startup or tech company

Responsibilities

• Own Max's calendar, inbox, and scheduling, keeping him focused and on time
• Coordinate meetings, travel, and logistics across time zones
• Draft and manage internal and external communications on Max's behalf
• Help prepare materials for investor meetings, board updates, and key stakeholder conversations
• Take notes, track action items, and follow up to make sure nothing falls through the cracks
• Assist with company-wide events, offsites, and team coordination
• Handle ad hoc personal and professional tasks as needed
• Anticipate needs before they arise and solve problems before they become problems
• Find creative solutions to novel operational challenges, thinking beyond "how it's always been done"

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed