Executive Assistant to the CEO

Mesa Labs Career • San Diego, CA

4d • Onsite

About The Position

This position supports Mesa's Corporate function. At Mesa Labs, we apply technical expertise and technological innovation to improve quality of life for patients, workers, and consumers worldwide. Our products and services directly impact the critical environments that advance medical breakthroughs, keep industry moving, and ensure the safety of products we use every day. This is an onsite position Monday - Friday.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Exceptional organizational and multitasking skills with a keen attention to detail.
• Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Strong interpersonal skills and the ability to work collaboratively within a team.
• High level of integrity and professionalism.

Responsibilities

• Maintain and manage complex executive calendars, scheduling appointments, meetings, and travel arrangements with precision.
• Act as a primary point of contact between executives and internal/external stakeholders, managing inquiries and correspondence effectively.
• Prepare agendas, materials, and presentations for meetings; take minutes and follow up on action items.
• Coordinate meeting logistics, including venue arrangements, catering, and technology setup.
• Assist in managing projects and initiatives, tracking deadlines and deliverables to ensure timely completion.
• Conduct research and compile data for reports, presentations, and executive decision-making.
• Draft, edit, and finalize correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Maintain organized electronic and physical filing systems for easy access to important documents.
• Manage executive expense reports and budget tracking, ensuring compliance with organizational policies.
• Assist in the preparation of financial reports and documentation for executive review.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Ensure adherence to company policies and procedures related to administrative functions.

Benefits

• Competitive wages
• Potential bonus opportunities
• Equity awards
• Commission
• Tiered Medical, Dental and Vision Insurance options
• Health savings (HSA) accounts
• Healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability
• Company paid life insurance and AD&D
• Flexible Time Off Policy
• Paid sick leave of 48 hours per calendar year
• Four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive