Executive Assistant to the CEO
About The Position
The Executive Office is looking for an Executive Assistant to the President & CEO with a strategic focus on enabling executive priorities, building trusted relationships, and ensuring the seamless operation of the Executive Office. This role is far more than traditional administrative support: it serves as a trusted partner to the President & CEO, creating capacity for leadership to focus on the Airport Authority's purpose and long-term vision. The Executive Assistant to the President & CEO serves as the central coordination point for executive operations, balancing complex priorities with sound judgment, discretion, and exceptional attention to detail. The ideal candidate will anticipate needs before they arise, manage competing demands with confidence, and foster strong relationships with Board members, elected officials, community leaders, business partners, and employees across the organization. From executive communications and presentations to travel coordination and special projects, this role operates with a high degree of autonomy and professionalism. Success is measured not only by keeping things organized, but by ensuring the President & CEO is prepared, informed, and positioned to focus on the Authority's most important priorities. For someone who thrives behind the scenes while making a visible impact, few opportunities offer the chance to work so closely with executive leadership while helping shape an organization that serves millions of travelers and connects our region to the world. Every day brings a front-row seat to decisions, relationships, and initiatives that influence the future of San Diego.
Requirements
- Ten years of administrative support experience, preferably to executives or an equivalent level, or any equivalent combination of education, training, and/or experience.
- Graduation from high school or G.E.D. equivalent.
Nice To Haves
- California Notary Public certification or ability to obtain within one year of hire.
- Certified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), or similar professional certification.
Responsibilities
- Provides strategic and administrative support to the President & CEO, coordinating priorities, calendars, materials, action items, and executive office operations.
- Prepares presentations, correspondence, and briefing materials while facilitating clear and timely communication with internal and external stakeholders.
- Manages domestic and international travel arrangements, related documentation, and expense reimbursements.
- Oversees the Executive Office budget, manages confidential communications and records, and continuously improves systems and processes.
- Coordinates meetings and events, tracks priorities and deadlines, documents key discussions, and provides guidance to administrative support staff.
- Cultivates trusted relationships, represents the President & CEO with internal and external partners, and proactively addresses issues to support organizational priorities.
Benefits
- 14 paid holidays
- 18 – 33 days of vacation (PTO)
- Parental and child care benefits
- Salary continuance for family & parental leave
- Tuition reimbursement
- Retirement plan options including our comprehensive pension plan and 457 defined contribution plan
- Annual employer-funded Lifestyle Spending Account
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
