Executive Assistant to the CEO
DotYeti Design•Vancouver, BC
•Remote
About The Position
We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.
Requirements
- 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
- Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.
- Excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.
- Proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.
- Can work in PST working hours.
Nice To Haves
- Previous startup and/or design agency experience.
- Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.
Responsibilities
- Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.
- Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.
- Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.
- Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.
- Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.
- Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.
- Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.
Benefits
- Generous paid time off
- Mental health leave
- Comprehensive health coverage
- Opportunity to grow with a talented and collaborative team
- Competitive salary with yearly and surprise raises
- Allowance provided to equip your home office
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
