Executive Assistant to the President/CEO

CDS Monarch, Inc. • Webster, NY

9h • Onsite

About The Position

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across the organization. This role is responsible for managing and maintaining official records for CDS Life Transitions, CDS Monarch, and the CDS Wolf Foundation, including all program operations and Board of Directors activities. This role supports meetings, prepares documentation, and handles confidential information with discretion.

Requirements

• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to capture and type detailed and professional meeting notes within 2 business days of meetings.
• Excellent typing skills with 50 WPM plus computer skills
• Proficiency with office software and productivity tools.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor and strong interpersonal skills.
• Associates degree in Business Administration, Office Management, communications or a related field (minimum)
• Equivalent work experience may be accepted in place of formal education.

Nice To Haves

• Bachelor’s Degree preferred, especially for roles supporting c-suite executives

Responsibilities

• Directly coordinate all Board of Directors meetings and activities for CDS Life Transitions, CDS Monarch, and the Wolf Foundation.
• Coordinate and support Board of Directors meetings, including developing agendas, preparing materials, and recording minutes.
• Coordinate, prepare, and document executive-level meetings such as the CDSLT Scorecard Review, Executive Staff Meetings, Leadership Team Meetings, and other sessions as requested
• Manage CEO credit card reconciliation by tracking receipts and processing monthly statements in TravelBank.
• Perform and maintain all administrative record keeping functions required to support agency operations.
• Provide phone coverage and assist with calls to the Executive Office.
• Maintain strict confidentiality of all sensitive information.
• Collect, scan, and process incoming mail.
• Perform additional duties relevant to the role as assigned.

Benefits

• Paid time off for Full and Part Time Employees (including your Birthday!)
• Vacation time
• Personal time
• Sick Time Accruals
• Affordable health care coverage including health, dental, vision, starting as low as $10.00/month
• Employee Wellness Program
• 403(B) Retirement plans
• Tuition Reimbursement
• Generous Employee referral program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 101-250 employees