Executive Assistant to CEO & President

Easter Seals Southwest Florida•Sarasota, FL

4d•Onsite

About The Position

Provide comprehensive, essential support to the CEO & President to enable effective organizational leadership. Responsible for the day-to-day operations of the office, sophisticated management of the calendar, and high-level administrative support, effective execution of special projects, and seamless planning and coordination of Board of Directors’ activities.

Requirements

College degree or equivalent work experience.
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
Five years’ experience in a similar role, preferably with a nonprofit organization.
Experience with written communications at a professional level.
Ability to work independently and successfully with minimal supervision and to collaborate within a team environment.
Exceptional verbal and written communication skills.
Demonstrated passion for excellence and accuracy.
Excellent people skills and a strong work ethic.
Commitment to being adaptable, approachable, accountable, and committed.
Ability to prioritize and deal effectively with multiple, concurrent tasks, shifting priorities, and frequently changing needs and deadlines.
Strong planning and organizational skills, with the ability to think strategically in the design and execution of projects.
Excellent collaboration skills and a passion for collaborating with diverse communities.
Ability to recognize highly confidential information and to manage appropriately.
High degree of professionalism in manner and appearance.
Believe in and support the organization’s core values: integrity, unity, excellence, respect, and inclusion.

Nice To Haves

Experience working with Senior Level Management, nonprofit board of directors, and donors (Preferred).
Knowledge of Razers Edge a plus.

Responsibilities

Manage the CEO & President’s calendar, appointments, and travel arrangements, ensuring the limited time is used as efficiently and effectively as possible.
Assist the CEO & President in the development and execution of strategic or capital plans, monitor progress, and ensure deadlines are met.
Serve as a trusted liaison between the CEO & President and internal/external stakeholders (Board of Directors, executive team, staff, donors, external organizations, etc.) with the highest degree of professionalism and confidentiality.
Schedule, prepare agendas for, and attend regular meetings where senior leaders keep each other informed about their work, discuss the coordination and integration of work across departments, and address critical issues affecting the organization.
Conduct research, gather data, and prepare background materials for meetings, presentations, and projects.
Manage incoming inquiries at the CEO & President’s office, directing them to appropriate channels or responding independently as needed.
Prepare and review presentations and reports for the CEO & President.
Draft, edit, and proofread correspondence and other communications on behalf of the CEO & President.
As directed by the CEO & President, coordinate or assist in the planning, organizing, and execution of events, including board meetings, retreats, and fundraisers.
Manage special projects and initiatives assigned by the CEO & President.
Comply with organization policies and procedures, utilizing the highest standards of personal and professional ethics and behavior.
Demonstrate good judgment, diplomacy, and courtesy. and effective communication when representing the organization.
Other duties as assigned.