Executive Assistant to the President & CEO

The Philharmonic-Symphony Society of New York Inc • New York, NY

9h • Onsite

About The Position

The New York Philharmonic seeks an experienced and highly organized Executive Assistant to the President & CEO to serve as a trusted partner within the Executive Office. This role supports the President & CEO by managing complex schedules, coordinating communications, and ensuring day‑to‑day operations run smoothly in a fast‑paced, high‑profile environment. The ideal candidate brings sound judgment, discretion, and a proactive approach, and is comfortable working closely with senior leadership, Board members, and external partners. This is a highly visible role for someone who thrives on collaboration, anticipates needs, and takes pride in enabling executive leadership at a world‑class cultural institution.

Requirements

• 7+ years of experience providing executive‑level administrative support, ideally to C‑suite or senior leaders
• Bachelor’s degree or an equivalent combination of education and experience
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Experience with expense management, budget systems, and CRM platforms (e.g., Nexonia, Intacct, Tessitura, or similar)
• Strong project management skills and comfort operating with ambiguity
• Flexibility to work extended hours, including evenings and weekends as needed

Nice To Haves

• Experience supporting a President/CEO and working with Boards of Directors preferred
• Bilingual Spanish/English speaking and writing preferred

Responsibilities

• Manage the President & CEO’s complex calendar, coordinating meetings across internal and external stakeholders and time zones
• Prepare daily, weekly, and long‑range schedules aligned with organizational priorities
• Serve as a primary point of contact between the President & CEO and senior leadership, Board members, donors/partners, and external stakeholders
• Draft, review, and manage correspondence, presentations, and reports on behalf of the President & CEO including occasional communications in Spanish
• Partner cross‑functionally to gather briefing materials, background documents, and meeting prep
• Track deliverables, decisions, and follow‑ups to ensure readiness and follow‑through
• Coordinate logistics for executive and other key meetings, including agendas, materials, minutes, and food and beverage as needed
• Act as a host for VIP guests when required
• Manage travel arrangements, expenses, and related logistics
• Maintain organized records and systems for the Executive Office
• Oversee the President & CEO’s email inbox and track items requiring response or delegation
• Support special projects and ad hoc initiatives assigned
• Contribute to a welcoming, inclusive, and values‑driven work environment.

Benefits

• Medical, Dental, and Vision coverage from Day 1
• Employer contributions to the 403(b) plan
• Employer-paid Life and Disability insurance
• 12 Holidays
• Vacation benefits
• Access to world‑class performances and events

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 101-250 employees