EXECUTIVE COORDINATOR / EXECUTIVE ASSISTANT

JND Mechanical • Fort Myers, FL

1d • Onsite

About The Position

Seeking a highly capable, professional, and driven Executive Assistant to support the CEO & President across multiple operating procedures and select personal responsibilities. This is a high-impact, trusted partner position designed to increase efficiency and ensure seamless execution across business priorities. You will function as an extension of the CEO - managing information flow, time, and ensuring priorities are executed at the highest level. The right candidate thrives in fast-paced, high-accountability environments. You will own the flow of information, priorities, and execution around the CEO. Your job is to eliminate inefficiencies, enforce accountability, and implement best practices. This is NOT an administrative support role. This is an execution role for someone who can think, push, verify, and deliver results at a high level without constant direction or cracks. This individual must be looking to grow their career by doing high-quality work.

Requirements

• 2+ years supporting senior executives, or C-suite leaders
• 2 Year Degree or better from an accredited College
• Advanced Microsoft Excel Application (formulas, charts, values, not just data entry)
• Microsoft Outlook and Calendar management
• Exceptional digital organization skills
• Clear, concise, written communication (can escalate without hesitation)
• High emotional intelligence and discretion
• Takes ownership of tasks, meets deadlines, finds solutions
• Attention to detail. Does not cut corners, does not accept sloppy work, does not accept vague information.
• Proficient in reviewing reports and understanding numerical data, is able to analyze and interpret data and reconcile complex data sets. Do not pass along unvalidated information
• Understanding of business workflows and standard business practices
• Critical thinking (build → document → enforce)
• Effective working with PMs, vendors, and internal teams
• Thrives in a high-performance environment with ability to influence
• Proactive, resourceful, and solutions-driven (does not wait to be asked)
• Does not allow tasks to go untracked due to lack of process or lack of understanding
• Operates with structure, logic and professionalism at all times
• Comfortable working extended hours when business or team demands require
• Is able to take direction correctly

Responsibilities

• Coordinate and prepare materials for executives, board, and professional meetings
• Attend meetings when needed and provide action items, and follow-up execution
• Manage complex travel and event planning logistics
• Interface professionally with senior executives, partners, attorneys, and advisors
• Provide Financial coordination (invoice review, expense tracking, overall review and budgeting)
• Able to audit vendor quotes, invoices, and material quantities for accuracy
• Consistent tracking of initiatives, deadlines, and cross-team accountability
• Maintain professional judgment at all times
• Maintain rapport with Customer and business partner interactions

Benefits

• Weekly Paychecks – every Thursday
• Loyalty Bonuses – annual rewards based on years of service
• Performance Bonuses – based on project performance
• Paid Time Off & Holidays – competitive PTO plus employment anniversary PTO
• Medical Benefits – 93% company-paid
• 401(k) Package – with up to 4% company match
• ESOP (Employee Stock Ownership Plan) – earn ownership in the company; vesting starts at 2 years and grows annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees