Executive Assistant & Event Coordinator

South Dakota Farm Bureau•Sioux Falls, SD

2d•$50,000•Onsite

About The Position

South Dakota Farm Bureau’s Administrative Assistant & Event Coordinator is not a traditional administrative role – it is high trust position supporting CEO leadership, board governance, fellow team members and coordinating the organization’s most important moments. This role offers a unique opportunity to work at the intersection of leadership and member engagement, becoming part of a collaborative, mission-driven team working on behalf of farmers, ranchers and rural communities across the state. Executive Support Serve as a trusted liaison to the CEO, providing important information and helping manage priorities, schedules, and communication with a high degree of discretion and sound judgement. Anticipate needs and ensure the CEO is well-prepared for meetings and events. Handle confidential information with absolute professionalism and integrity. Serve as a key point of continuity for the CEO, maintaining awareness of internal and external developments, and elevating timely communication, updates and follow-up in their absence. Board Engagement & Governance Coordinate logistics for board and committee meetings. Manage electronic board meeting platform; prepare and distribute board materials, agendas, and follow-up documentation. Attend board meetings and accurately capture official board minutes. Maintain official governance records and track action items with attention to detail and timeliness. Event & Meeting Coordination Coordinate planning and execution of internal and external meetings, events and organizational gatherings. Provide on-site coordination at events, ensuring all details are covered. Overall Responsibilities: Serve as the professional main contact for the office, answer and route calls, and respond to internal and external requests for information. Create professional business correspondence and presentations. Execute mailings, packets, booklets or other materials for CEO, staff, board members and meetings. Maintenance of databases, records, files, mailing lists, meeting agendas and minutes. Coordinate and monitor projects moving through organization to support timelines and goals. Participate in activities at events, booths and trade shows. Help organize board and staff activities and provide support at meetings and events.

Requirements

A minimum of two-year post-secondary education in related field; Bachelor’s degree preferred
Two-plus years administrative support experience desired
Event coordination experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to operate a variety of modern office equipment
Accurate grammar, spelling and punctuation
Demonstrated ability to record official minutes of board meetings and other proceedings

Nice To Haves

Strong customer service focus; ability to maintain composure and positive attitude
Excellent organization and time management skills
Ability to discreetly handle confidential and politically sensitive matters
Excellent communication and interpersonal skills on phone and in-person
Be a team player, flexible and willing to jump in to help where needed
Ability to anticipate needs, exercise discretion, initiative and mature judgment in making sound decisions
Self-motivation and able to work both independently and with a team
Professional presence and skills suitable for executive and board-level interaction
Experience supporting executives, boards, or high-level stakeholders strongly preferred

Responsibilities

Serve as a trusted liaison to the CEO, providing important information and helping manage priorities, schedules, and communication with a high degree of discretion and sound judgement.
Anticipate needs and ensure the CEO is well-prepared for meetings and events.
Handle confidential information with absolute professionalism and integrity.
Serve as a key point of continuity for the CEO, maintaining awareness of internal and external developments, and elevating timely communication, updates and follow-up in their absence.
Coordinate logistics for board and committee meetings.
Manage electronic board meeting platform; prepare and distribute board materials, agendas, and follow-up documentation.
Attend board meetings and accurately capture official board minutes.
Maintain official governance records and track action items with attention to detail and timeliness.
Coordinate planning and execution of internal and external meetings, events and organizational gatherings.
Provide on-site coordination at events, ensuring all details are covered.
Serve as the professional main contact for the office, answer and route calls, and respond to internal and external requests for information.
Create professional business correspondence and presentations.
Execute mailings, packets, booklets or other materials for CEO, staff, board members and meetings.
Maintenance of databases, records, files, mailing lists, meeting agendas and minutes.
Coordinate and monitor projects moving through organization to support timelines and goals.
Participate in activities at events, booths and trade shows.
Help organize board and staff activities and provide support at meetings and events.