Event Coordinator

University of Central Florida•Orlando, FL

2d•Onsite

About The Position

Advancement & Partnerships: Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy. Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future. The Opportunity: As a key contributor on our Donor Experience team, the Event Coordinator turns vision into reality by supporting the planning and flawless execution of meaningful events. In this role, you will support the planning, coordination, and execution of a broad range of stewardship and engagement events from intimate donor recognition gatherings to larger regional and university-wide experiences. We are looking for a highly organized, detail-oriented, and energized team member to join us in creating meaningful experiences for people.

Requirements

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
This position requires flexibility to travel and work occasional evenings and weekends to support events.
All applicants must be authorized to work for any U.S. employer.
Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Nice To Haves

Experience coordinating events in a higher education, nonprofit, or fundraising environment.
Familiarity with CRM platforms or event management software (e.g., Salesforce, Blackbaud, or similar tools).
Experience building online event registration pages and managing RSVPs.
Strong organizational and project management skills with the ability to manage multiple events and deadlines simultaneously.
Experience with contract tracking or vendor management processes.
Comfort with financial administration tasks such as processing invoices, expense reports, and payments.
Proficiency with digital communication tools and experience creating or supporting digital invitations or email campaigns.
Excellent written and verbal communication skills.
A collaborative, team-oriented mindset with strong attention to detail.

Responsibilities

Coordinate logistics for a variety of stewardship and engagement events, including donor society events, college and departmental events, and regional gatherings.
Support on-site event execution, with occasional travel and some evening or weekend availability required.
Build and maintain event records and online registration pages using our CRM and event management platforms and manage RSVPs and guest communications throughout the event lifecycle.
Assist in the creation of digital invitations and event-related communications that reflect the UCF brand and effectively engage our audience.
Create, track, and manage work orders for event-related projects, ensuring tasks are completed on time and nothing falls through the cracks.
Support the contract review and approval process for event vendors and venues using our contract management system, tracking submissions and approvals from start to finish.
Manage and track invoices, expense reports, and payments associated with events, maintaining accurate and organized documentation throughout.