Executive Business Partner

ENSURGE•San Jose, CA

10d•$130,000 - $150,000

About The Position

Ensurge Micropower is seeking an experienced Executive Business Partner to serve as a trusted strategic and administrative partner to the CEO and executive leadership team. The role provides primary support to the CEO and also supports the CTO, COO, CCO, and CFO. It requires discretion and independent judgment to manage competing priorities, coordinate executive activities, handle confidential information, and resolve complex issues with limited supervision. The Executive Business Partner acts as an extension of the leadership team, helping executives stay focused on strategic priorities while maintaining organizational operational excellence. The position is expected to anticipate business needs, make recommendations, and take appropriate action without immediate direction. Responsibilities include independently managing executive calendars and scheduling priorities; arranging domestic and international travel; processing expenses; preparing executive meetings and follow-up; supporting the CEO’s board commitments and professional engagements; serving as a strategic gatekeeper; coordinating Board of Directors and committee activities; managing board communications, materials, records, and action-item follow-up; overseeing day-to-day operations of the San Jose office; coordinating vendors and facilities; supporting onboarding; and planning employee engagement initiatives, company events, and recognition programs. The role calls for at least five years of experience supporting senior executives or C-suite leaders, prior experience coordinating board meetings and executive-level communications, and strong experience with complex calendars, travel, and executive priorities. The salary range is $130,000–$150,000, specific to California. The final salary depends on factors including internal equity, experience, education, specialty, and training.

Requirements

At least 5 years of experience supporting senior executives or C-suite leaders.
Prior experience coordinating board meetings and executive-level communications.
Strong experience managing complex calendars, travel arrangements, and executive priorities.
Exceptional organizational and project management skills.
Strong written and verbal communication abilities.
High degree of professionalism and executive presence.
Sound judgment and discretion.
Ability to anticipate needs and solve problems proactively.
Strong attention to detail and follow-through.
Positive attitude with a collaborative, service-oriented mindset.
Ability to build relationships across all levels of the organization.

Responsibilities

Serve as a trusted business and administrative partner to the CEO and executive leadership team, independently coordinating priorities that support company objectives.
Independently manage complex calendars and determine scheduling priorities based on business needs.
Coordinate and prioritize meetings in alignment with business objectives.
Arrange domestic and international travel, accommodations, and itineraries, and independently resolve changes, conflicts, and unexpected issues.
Manage and process expense reports and reimbursement requests.
Prepare and coordinate executive meetings, including presentation materials, agendas, and follow-up action items.
Support the CEO’s external board commitments and professional engagements.
Manage select personal scheduling and calendar activities for the CEO.
Evaluate requests for the CEO, determine appropriate priorities, and escalate matters requiring CEO involvement.
Anticipate needs and proactively resolve scheduling conflicts and logistical challenges.
Coordinate Board of Directors’ meetings and committee activities.
Manage board calendars, communications, agendas, and meeting logistics.
Prepare, organize, and distribute board materials.
Track board action items and coordinate follow-up with responsible stakeholders.
Maintain governance-related documentation and records.
Oversee day-to-day operations of the San Jose office and identify operational improvements.
Coordinate vendors, office services, supplies, and facility-related needs.
Maintain an organized, welcoming, and productive office environment.
Support onboarding activities and office logistics for employees and visitors.
Partner with leadership to support employee engagement initiatives.
Plan and coordinate company events, celebrations, team-building activities, and employee recognition programs.
Help foster a positive, collaborative workplace culture and contribute as a culture ambassador.