Executive Business Partner to the CEO
4Liberty•San Diego, CA
•Onsite
About The Position
The Executive Business Partner is a high-impact, trusted partner to the CEO, responsible for running the day-to-day operating rhythm of the CEO’s office while supporting key business initiatives across operations, growth, and leadership execution.
Requirements
- A minimum of 5 years of experience in executive operations, business operations, Project Management Office (PMO), consulting, strategy, or senior executive support.
- Experience managing complex, high-volume executive calendars with competing priorities and multiple stakeholders.
- Excellent verbal, written, and interpersonal skills across all levels of the business.
- Exceptional organizational, analytical, planning, time management, and follow-up skills; ability to meet deadlines.
- Comfortable working with ambiguity and shifting priorities.
- Executive presence with sound judgment and attention to detail.
- Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Nice To Haves
- Utility industry experience a plus.
- Interest in growing into a Chief of Staff role over time.
Responsibilities
- Manage the CEO’s calendar, ensuring alignment with strategic priorities and time allocation.
- Coordinate travel, events, offsites, and special initiatives.
- Prioritize and schedule internal and external meetings across executives, Board members, clients, and partners.
- Anticipate conflicts and shifting priorities; utilize sound judgment and discretion to adjust schedules.
- Coordinate cross-functional stakeholders to ensure the CEO is prepared for all meetings.
- Manage follow-ups and ensure action items from CEO meetings are documented and executed.
- Facilitate efficient communication between the CEO and senior leadership team regarding schedule changes and meeting expectations.
- Organize and manage CEO-level documents, internal operating materials, and leadership communications.
- Conduct preliminary contract reviews (summaries, redlines, risk flags) and coordinate next steps.
- Manage contacts, follow-ups, and relationship tracking across key stakeholders.
- Support Board meeting preparation, planning, and material creation across stakeholders.
- Manage sensitive matters with a high level of confidentiality and discretion.
- Represent the organization and Executives in a professional manner, through consistent follow-through and sound judgment.
- Plan and run executive and leadership meetings, including agendas, materials, notes, and follow-ups.
- Track OKRs, goals, and commitments, ensuring accountability and progress visibility.
- Partner with the Information Technology department to maintain action trackers, decision logs, and execution dashboards.
- Support development of executive-level PowerPoint presentations and pitch materials.
- Assist with client/partner meeting preparation.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
