Executive Assistant & Business Partner to the CEO

FurtherAI•San Francisco, CA

11h•$140,000 - $165,000•Onsite

About The Position

FurtherAI is building an AI Workspace for Insurance to help underwriters, brokers, and carriers automate routine work. The Executive Assistant & Business Partner to the CEO is the CEO’s right hand, combining executive assistance, business partnership, and ownership of the day-to-day workplace experience. The role owns the CEO’s time, priorities, and follow-through, while helping build the office environment, team rituals, offsites, and other details that support a growing team. The position is based in San Francisco and requires in-office work five days a week. The successful candidate will anticipate needs, reduce the CEO’s cognitive load, exercise sound judgment about priorities, and help the role grow alongside the company. Responsibilities span executive support, business operations, office and event management, onboarding, culture, and internal processes.

Requirements

5 to 8+ years supporting a founder, CEO, or C-suite leader.
Experience owning office or workplace operations, events, or team culture programs.
Excellent judgment and discretion, including a track record of handling confidential information.
Highly organized and detail-oriented while maintaining speed; able to build structure where none exists.
Clear, warm communication skills and ability to adapt to different styles and build trust across teams.
Ability to anticipate needs, identify issues early, and address them proactively.
Ability to remain calm and effective in a high-stakes, fast-changing environment.
Fluency with Google Workspace, Slack, Notion, and AI assistants such as Claude or ChatGPT.
Based in San Francisco and willing to work in the office five days a week.

Nice To Haves

Experience at an AI or B2B SaaS company.
Experience supporting a leader at a fast-growing startup.

Responsibilities

Own the CEO’s calendar, sequence priorities, protect focus time, anticipate conflicts, and determine what requires the CEO’s attention.
Triage the CEO’s inbox, surface important matters, and draft clear replies on the CEO’s behalf.
Coordinate complex scheduling with customers, investors, candidates, press, and internal team members.
Plan travel and logistics end to end, including preparation and follow-through.
Handle occasional personal logistics, such as appointments, vendors, and travel, with discretion and sound judgment.
Prepare the CEO for key meetings by organizing agendas, pre-reads, context, and participant information.
Capture meeting decisions and action items, and drive follow-through.
Build and run a lightweight operating system for priorities, open loops, and commitments.
Own logistics and preparation for board meetings, investor updates, and leadership syncs.
Partner with the CEO and leadership team on special projects, including research, process improvements, and cross-functional initiatives.
Run the San Francisco office, including space, vendors, supplies, and food.
Plan team offsites, all-hands meetings, celebrations, and customer or candidate events.
Partner with Recruiting and People on onboarding so new hires feel welcome and productive.
Develop culture through rituals, engagement initiatives, and internal communications.
Build processes and documentation to help the office and team operate smoothly as the company grows across locations.