Executive Business Administrator - Cloud & AI

Microsoft•Redmond, WA

1d•$31 - $59

About The Position

The Executive Business Administrator supports a senior leader in Microsoft’s Cloud & AI organization, which works to secure digital technology platforms, devices, and clouds in customers’ environments and Microsoft’s internal estate. The role requires strong communication, prioritization, organization, confidentiality, and judgment, along with complex calendaring, travel coordination, and operational support. The administrator must adapt quickly in a fast-paced and sometimes ambiguous environment, manage multiple critical tasks under time constraints, and work independently with a calm, professional, and positive approach. The position also supports the organization’s business rhythm, leadership activities, events, operations, and administrative community. The successful candidate will build effective relationships with diverse stakeholders, provide accurate and timely information, and help managers and the organization succeed. Microsoft describes its culture as grounded in a growth mindset, respect, integrity, accountability, collaboration, and inclusion.

Requirements

At least 5 years of administrative, business support, or customer service experience in an environment emphasizing meeting or event scheduling, travel management, calendar management, or administration for executive or upper-level management.
Ability to communicate effectively, set priorities, and handle multiple critical tasks simultaneously.
Ability to manage a high workload under time constraints while maintaining a calm, confident, and positive attitude.
Ability to work independently, handle ambiguity, and adapt quickly when directions change.
Demonstrated judgment, tact, integrity, discretion, and ability to maintain confidentiality with sensitive information.
Organizational, analytical, planning, and written communication skills, and ability to build effective relationships with diverse partners.

Nice To Haves

At least 5 years of proficiency with Microsoft productivity tools, including Outlook, Word, Excel, and PowerPoint, and experience with OneNote, SharePoint, Teams, or similar collaboration tools.
Bachelor’s degree in a relevant field such as Business, HR, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
Experience supporting an executive in a fast-paced corporate environment.
Experience reviewing and managing administrative budgets for events, morale, travel, and training.
Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense, MS Travel, TA Hub, and MyOrder.
Experience as a mentor, manager, or Lead Executive Administrator.
Ability to solve problems before they escalate and remain positive and professional when direction changes.

Responsibilities

Proactively manage complex calendars for multiple leaders, using business knowledge to make sound decisions about leaders’ time.
Plan complex domestic and international travel from start to finish.
Plan and run staff meetings, conferences, off-sites, and team morale events, including agendas, logistics, materials, note-taking, and coordination with global teams.
Support budget management and quarterly and mid-year reviews, as well as leadership meetings, business reviews, Connects, Rewards discussions, and All-Hands meetings.
Build strategic relationships with key leaders and stakeholders; partner with the Chief of Staff, Lead EA, peer EAs, and Business Operations.
Track headcount and use internal people, budget, and space tools to produce accurate and timely reports.
Manage space planning and office moves with the CISO team space planner.
Handle confidential information carefully and share information accurately and on time.
Represent the team and Microsoft professionally to internal and external partners.
Mentor and lead administrators, and contribute to administrator-built SME teams across the administrative and business operations community.