Executive Business Administrator

Microsoft • Redmond, WA

4d • $34 - $74

About The Position

As an Executive Business Administrator, you will provide high-level administrative support to the CVP and Deal Desk leadership team and act as a trusted partner and advisor. You will manage complex calendars, coordinate travel arrangements, orchestrate meetings and events, and handle sensitive and confidential information with discretion. The role calls for proven planning and time-management skills and the ability to work independently and collaboratively with the leadership team and a worldwide community. Some travel may be required.

Requirements

• At least 7 years of administrative, business support, or customer service experience in an environment emphasizing meeting and event scheduling, travel management, and administrative work for executive or upper-level management.
• Proven planning and time-management skills.
• Proven attention to detail, problem-solving, organization, time-management, and communication skills.
• Ability to thrive in a global team environment and build effective cross-group relationships at all organizational levels.
• Ability to adapt to diverse work styles and respond urgently to changing situations.
• Ability to work independently with flexibility, a positive attitude, and critical thinking under pressure.
• Professionalism, integrity, and tact, especially when handling confidential information.
• Ability to be proactive, take initiative, and thrive in ambiguous situations, demonstrating problem-solving and adaptability in a dynamic environment.

Nice To Haves

• Bachelor's degree in a relevant field, such as Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
• At least 4 years of experience serving as a mentor or as a direct or indirect supervisor, such as a team leader.
• At least 5 years of experience reviewing and managing administrative budgets, such as budgets for events, morale, travel, or training.
• At least 5 years of experience using Microsoft productivity software, including MS Office Suite, Outlook, Word, Excel, and PowerPoint, and collaboration tools such as OneNote, SharePoint, or Teams.

Responsibilities

• Proactively drive communication and liaise between the leadership team and other business partners to share information and best practices that improve efficiency across organizations.
• Manage expense management for the leadership team and partner on budgets, headcount, and policies.
• Oversee the annual rhythm of business with leaders, ensuring proactive scheduling and prompt identification and resolution of meeting conflicts.
• Serve as the administrative lead for the worldwide Deal Desk administrative community, driving coordination, alignment, knowledge sharing, and consistency across regional administrative teams.
• Manage office space and technology needs and oversee new-hire onboarding.
• Coordinate, manage logistics for, and direct events to maximize productivity.
• Take on additional team projects as needed.
• Coordinate travel arrangements; some travel may be required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed