Executive Business Administrator

Microsoft•Redmond, WA

About The Position

The Executive Business Administrator supports the CVP of Teams Core within Microsoft’s Teamwork Experiences Organization, a global team that builds Microsoft Teams and Viva Engage. The role requires working effectively under pressure and within short time constraints, prioritizing while multitasking, handling ambiguity, and working independently with accuracy and attention to detail. The administrator also leads other administrators within the organization. The position provides executive and organizational business support, including calendar and travel management, expense and budget administration, headcount and recruiting support, access-group ownership, event coordination, business-rhythm support, policy compliance, and office-space planning. It also supports the organization’s transition to a hybrid workplace model and studio-wide space planning and building upgrade projects.

Requirements

At least 7 years of administrative, business support, or customer service experience, including scheduling meetings or events, travel management, and administrative work for executive or upper-level management.
Organizational, analytical, and written communication skills.
Ability to work effectively under pressure, act with appropriate urgency within short time constraints, shift priorities, and operate in ambiguous and complex situations.
Ability to understand business priorities and align how time is spent to those priorities.
High integrity and ability to handle sensitive and confidential information with discretion and professionalism.
Ability to anticipate executive needs, work independently when making administrative decisions, and engage with senior-level audiences on behalf of the executive.

Nice To Haves

Knowledge of corporate organization, departmental business practices, and tools.
Proficiency with Microsoft internal systems and tools such as Employee Central, HeadTrax, and MS Expense.
Advanced knowledge of Microsoft productivity tools, including Outlook, Word, Excel, and PowerPoint.
Experience using OneNote, SharePoint, Teams, and similar collaboration tools.
At least 6 years of demonstrated success supporting a senior executive.
Experience supporting a global team with remote employees and handling ambiguity in a timely manner.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

Manage the executive’s calendar, ensuring accuracy and timeliness, resolving conflicts, and aligning scheduling with the leader’s priorities and commitments.
Plan and coordinate domestic and international travel end-to-end, anticipate logistics and itinerary needs, and reconcile and submit expense reports.
Act as interim approver for team expense reports and ensure coding accuracy.
Proactively manage overall headcount and provide recruiting and onboarding support for managers.
Own and manage distribution and security groups.
Forecast and manage budgets for morale, hardware, travel and entertainment, and training.
Collaborate on planning and supporting organization-wide events, including Town Halls, off-sites, morale events, and other group meetings.
Assist with management of the Rhythm of the Business.
Maintain awareness of and compliance with administrative operations policies and procedures.
Model Microsoft’s values of respect, integrity, and accountability through leadership and professionalism.
Manage organizational space, proactively lead office-space management and the transition to a hybrid workplace model, and plan and execute studio-wide space planning, office shuffles, and building upgrade projects.
Lead other administrators within the organization.