Executive Business Administrator

Microsoft • Redmond, WA

3d • $34 - $74

About The Position

The Executive Business Administrator supports the CVP of Teams Core in Microsoft’s Teamwork Experiences Organization, a global team that builds Microsoft Teams and Viva Engage. The role requires working effectively under pressure and within short time constraints, prioritizing while managing multiple tasks, handling ambiguity, and working independently with limited oversight. The administrator is also responsible for leading other administrators within the organization.

Requirements

• At least 7 years of administrative, business support, or customer service experience, including meeting and event scheduling, travel management, and administrative support for executive or upper-level management.
• Ability to work effectively under pressure, prioritize and shift priorities within short time constraints, and handle ambiguous or complex situations independently.
• Strong organizational, analytical, and written communication skills.
• High integrity and the ability to manage sensitive and confidential information with discretion and professionalism.
• Ability to anticipate executive needs, make administrative decisions independently, and engage with senior-level audiences on behalf of the executive.
• Ability to understand business priorities and align time spent with those priorities.

Nice To Haves

• Knowledge of corporate organization, departmental business practices, and tools.
• Proficiency with Microsoft internal systems and tools such as Employee Central, HeadTrax, and MS Expense.
• Advanced knowledge of Microsoft productivity tools, including Outlook, Word, Excel, and PowerPoint; experience with OneNote, SharePoint, Teams, and similar collaboration tools.
• At least 6 years of demonstrated success supporting a senior executive.
• Experience supporting a global team with remote employees and handling ambiguity in a timely manner.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage the executive’s calendar accurately and promptly, resolving conflicts and aligning meetings with the leader’s priorities and commitments.
• Plan and coordinate domestic and international travel end to end, anticipate logistics and itinerary needs, and reconcile and submit expense reports.
• Serve as an interim approver for team expense reports and ensure accurate coding.
• Proactively manage organization-wide headcount and support managers with recruiting and onboarding.
• Own and manage distribution and security groups.
• Forecast and manage budgets for morale, hardware, travel and entertainment, and training.
• Collaborate on planning and supporting organization-wide events, including town halls, off-sites, morale events, and group meetings.
• Assist with management of the Rhythm of the Business.
• Maintain awareness of and compliance with administrative operations policies and procedures.
• Exemplify Microsoft’s values of respect, integrity, and accountability through leadership and professionalism.
• Manage organizational office space, lead space planning and the transition to a hybrid workplace, and plan and execute studio-wide space changes and building upgrade projects.
• Lead other administrators within the organization.

Benefits

• Certain roles may be eligible for benefits and other compensation; additional benefits and pay information is available through the linked Microsoft careers page.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed