Executive Business Administrator

Microsoft•Redmond, WA

4d•$31 - $59

About The Position

Windows Consumer Marketing (WCM) is seeking an Executive Business Administrator to support the Vice President of WCM and the leadership team. This is a high-visibility role that goes beyond calendar management and logistics: the administrator is a trusted partner who helps drive operational excellence by creating structure, improving follow-through, facilitating communication, and keeping leaders focused on high-impact priorities. Success requires sound judgment, strong organization and communication skills, attention to detail, discretion, adaptability, and a proactive ability to anticipate needs. The role supports executive and leadership operations, including calendar management, meeting and event coordination, action tracking, recruiting and onboarding, travel, and day-to-day business operations. It also partners with Business Management, HR, Recruiting, Finance, and other Executive Business Administrators to help the organization scale, operate efficiently, and deliver on business priorities.

Requirements

At least 5 years of administrative, business support, or customer service experience in an environment emphasizing scheduling meetings and events, travel management, and administration for executive or upper-level management.
Proven ability to manage complex calendars and competing priorities.
Proven planning, organizational, and project management skills.
Ability to exercise sound judgment and appropriately handle confidential information.
Strong attention to detail and consistent follow-through.
Ability to influence without authority and build effective working relationships across teams.
Experience managing multiple priorities simultaneously while maintaining a high degree of accuracy.
Demonstrated ability to proactively identify issues and drive solutions independently.

Nice To Haves

Bachelor's degree in a relevant field such as Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
At least 2 years of experience serving as a mentor to others.
At least 3 years of experience reviewing and managing administrative budgets, such as budgets for events, morale, travel, or training.
Experience supporting Vice President- or General Manager-level leaders.
Experience working in large, highly matrixed organizations.
Experience coordinating recruiting, onboarding, and leadership team operations.
Familiarity with Microsoft internal tools and business processes.
Proficiency with Outlook, Teams, Microsoft 365, SharePoint, OneNote, Power BI, Employee Central, and related productivity tools.

Responsibilities

Provide strategic calendar management and prioritization support for the Vice President; anticipate conflicts and develop solutions aligned with business priorities.
Coordinate internal and external meetings, executive engagements, leadership reviews, staff meetings, team huddles, offsites, and business reviews.
Partner with the Vice President and leadership team to drive an effective Rhythm of Business and operational excellence across meetings, communications, and processes.
Pull reports on operational tasks, approvals, and organization-wide deliverables.
Support purchasing and operational workflows, including helping leaders create and complete expense reports and approvals.
Identify risks to meetings, conflicts, and missed commitments, and help drive resolution and timely action-item completion.
Coordinate recruiting schedules, logistics, and interview loops; partner with hiring managers and recruiting teams to support a positive candidate experience.
Support onboarding for employees, vendors, and interns, and facilitate transfers, departures, and offboarding.
Serve as a point of contact for new team members navigating tools, processes, and organizational information.
Plan and execute team meetings, offsites, leadership sessions, and executive visits, including logistics, venues, communications, scheduling, and onsite support.
Support the Business Manager with event planning from concept through execution; help strengthen team culture and engagement and capture feedback to improve future events.
Build relationships across Microsoft and collaborate with Business Management, HR, Recruiting, Finance, and other Executive Business Administrators.
Gather and synthesize stakeholder information into clear communications and action plans; ensure relevant information reaches appropriate audiences at the right time.
Coordinate domestic and international travel, prepare itineraries and supporting logistics, and assist with meeting preparation and follow-up related to executive travel.
Create and maintain operational resources, support day-to-day business operations, and respond to emerging organizational needs.
Demonstrate professionalism, sound judgment, and executive presence in interactions.