Executive Business Administrator - Cloud & AI

Microsoft • Redmond, WA

6h

About The Position

The Executive Business Administrator supports leaders in Microsoft’s Cloud & AI organization, which works to secure digital technology platforms, devices, and clouds in customers’ environments and Microsoft’s internal estate. The role requires professionalism, operational excellence, excellent communication, sound judgment, discretion, and the ability to manage complex calendars, travel, meetings, events, and competing priorities in a fast-paced environment. The successful candidate handles ambiguity and changing direction, works independently, maintains confidentiality, and follows through reliably while supporting leaders and the organization.

Requirements

• At least 5 years of administrative, business support, or customer service experience in an environment emphasizing scheduling meetings or events, travel management, calendar management, or administration for executive or upper-level management.

Nice To Haves

• At least 5 years of proficiency with Microsoft productivity tools, including Outlook, Word, Excel, and PowerPoint, and experience with OneNote, SharePoint, Teams, or similar collaboration tools.
• A bachelor’s degree in a relevant field such as Business, HR, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
• Experience supporting an executive in a fast-paced corporate environment.
• Experience reviewing and managing administrative budgets for events, morale, travel, and training.
• Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense, MS Travel, TA Hub, and MyOrder.
• Experience as a mentor, manager, or Lead Executive Administrator.
• Ability to work independently, handle ambiguity and pressure, and act quickly on short notice.
• Ability to solve problems before they escalate and remain positive and professional when direction changes.
• Sound judgment, tact, integrity, and discretion with highly sensitive information.
• Ability to build effective relationships with diverse internal and external partners, supported by organizational, analytical, planning, and written communication skills.

Responsibilities

• Proactively manage complex calendars for multiple leaders and plan domestic and international travel from start to finish, using business context to make sound decisions about leaders’ time.
• Plan and run staff meetings, conferences, off-sites, and team morale events, including agendas, logistics, materials, note-taking, and coordination with global teams.
• Help drive budget management and quarterly and mid-year reviews.
• Support leadership meetings, business reviews, Connects, Rewards discussions, and All-Hands meetings.
• Build strategic relationships with key leaders and stakeholders.
• Partner with the Chief of Staff, Lead EA, peer EAs, and Business Operations to run the organization effectively.
• Track headcount and use internal people, budget, and space tools to produce accurate, timely reports.
• Manage space planning and office moves with the CISO team space planner.
• Handle confidential information carefully and share information accurately and on time.
• Represent the team and Microsoft professionally to internal and external partners.
• Mentor and lead administrators.
• Contribute to administrator-built SME teams across the admin and business operations community.

Benefits

• Certain roles may be eligible for benefits and other compensation; additional benefits and pay information is available through the Microsoft careers website.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior