Executive Assistant to Executive Vice President - Civilian Business Group

SAIC•Reston, VA

About The Position

SAIC is seeking a dynamic, highly skilled Executive Assistant to provide executive-level management and administrative support to the Executive Vice President of its Civilian Business Group. The role operates at the center of the senior leadership team and requires a seasoned professional who can work independently in a fast-paced, mission-driven environment. It regularly engages with executive leadership and staff at all levels, with confidentiality, attention to detail, and professionalism central to success. The Executive Assistant manages and optimizes the EVP’s calendar, email, commitments, and preparation for engagements; handles executive communications and correspondence; and prepares confidential documents, agendas, and presentations. The role also exercises independent judgment to resolve administrative issues, improve organizational efficiency, manage information flow, and support relationships across the enterprise. Additional responsibilities include planning events, arranging complex domestic and international travel, preparing expense reports, managing office administration and records, and performing other administrative duties as assigned. The position is described as an opportunity to act as a strategic partner to senior leadership and contribute to the Civilian Business Group’s mission and success.

Requirements

10 or more years of experience supporting senior executives, ideally within a large, complex organization.
Additional years of directly relevant experience may be considered in lieu of a degree.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, SharePoint, and Word.
Exceptional calendar management skills, including coordination of complex executive-level meetings.
Strong ability to facilitate virtual meetings via Zoom, including meeting logistics, note-taking, agenda collection, and task distribution.
Exceptional organizational skills and meticulous attention to detail.
Sound judgment and the ability to navigate disagreements and conflict to achieve resolution.
Excellent analytical and problem-solving skills, including resourcefulness, diplomacy, efficiency, and the ability to anticipate and resolve challenges.
Strong written and verbal communication skills and the ability to engage internal and external stakeholders with professionalism, discretion, and confidence.
Ability to collaborate effectively and contribute as a productive team member.
Flexibility and adaptability, including willingness to take on additional assignments and work outside core hours when needed.
Ability to stay calm under pressure while managing shifting priorities, multiple complex tasks, and frequent reprioritization.
Proactive, prompt, professional, and thorough communication.
Ability to exercise discretion and maintain strict confidentiality.
Self-starter who independently seeks opportunities for process improvement and operational excellence.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting senior executives in a large, complex organization.

Responsibilities

Own and optimize the EVP’s calendar, email, and internal and external commitments, ensuring priorities and obligations are managed efficiently and on time.
Coordinate logistics, pre-reads, briefings, and pre-meetings so the EVP is prepared for engagements.
Track tasks, schedules, due dates, deliverables, and critical milestones.
Review and manage the EVP’s email inbox, identifying urgent issues, action items, and deadlines.
Communicate on behalf of the EVP with internal and external stakeholders; research, prioritize, follow up on incoming issues, and determine appropriate responses, referrals, or actions.
Prepare confidential documents, executive-level agendas, and polished presentations for internal and external audiences.
Use independent judgment, initiative, and tact to make administrative decisions, resolve issues, and escalate appropriately while observing confidentiality and company policy.
Identify opportunities to improve organizational efficiency, streamline processes, and solve problems while meeting deadlines.
Make decisions about the distribution and flow of information and work.
Partner with administrative staff across the enterprise and support effective communication at all levels.
Build and maintain relationships with staff and executive leadership, establishing credibility and trust.
Plan and execute networking, team-building, and special events for internal staff and external audiences.
Arrange detailed domestic and international travel plans, itineraries, and agendas.
Create and track expense reports in a timely manner.
Manage office administration and establish and maintain efficient office procedures.
Maintain organizational charts, files, and records.
Perform additional administrative duties as assigned.