Executive Assistant to Executive Vice President - Civilian Business Group

SAIC•Reston, VA

About The Position

SAIC is seeking a dynamic, highly skilled Executive Assistant to provide executive-level management and administrative support to the Executive Vice President of its Civilian Business Group. The role operates at the center of the senior leadership team and requires a seasoned professional who can work independently in a fast-paced, mission-driven environment. It involves regular engagement with executive leadership and SAIC staff at all levels, with confidentiality, attention to detail, and professionalism essential to success. The Executive Assistant manages and optimizes the EVP’s calendar, email, commitments, and deliverables; prepares the EVP for engagements; and supports communications, decision-making, stakeholder relationships, events, travel, and office administration. The role requires sound judgment, discretion, initiative, and the ability to manage shifting priorities while maintaining efficient processes. SAIC describes Executive Assistants as strategic partners to its leadership team, with the opportunity to contribute to the Civilian Business Group’s mission and success.

Requirements

10+ years of experience supporting senior executives, ideally within a large, complex organization; additional years of directly relevant experience may substitute for a degree.
Demonstrated experience interfacing with senior executives in an administrative capacity.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, SharePoint, and Word.
Exceptional calendar management skills, including coordination of complex executive-level meetings.
Strong ability to facilitate virtual meetings via Zoom, including meeting logistics, note-taking, agenda collection, and task distribution.
Exceptional organizational skills and meticulous attention to detail.
Sound judgment and ability to navigate disagreements and conflict to achieve resolution.
Excellent analytical and problem-solving skills; resourcefulness, diplomacy, and efficiency in anticipating and resolving challenges.
Strong written and verbal communication skills and ability to engage internal and external stakeholders professionally, discreetly, and confidently.
Ability to collaborate effectively and contribute as a productive team member.
Flexibility and adaptability, including willingness to take on additional assignments and work outside core hours when needed.
Ability to remain calm under pressure and manage shifting priorities, multiple complex tasks, and frequent reprioritization.
Proactive, responsive, prompt, professional, and thorough communication.
Discretion and strict confidentiality in all work activities.
Self-starter who independently seeks opportunities for process improvement and operational excellence.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting senior executives within a large, complex organization is preferred.

Responsibilities

Own and optimize the EVP’s calendar, email, and internal and external commitments, ensuring prioritization and timely completion of obligations.
Coordinate logistics, pre-reads, briefings, and pre-meetings so the EVP is prepared for engagements.
Track tasks, schedules, due dates, and deliverables to keep the EVP ahead of critical milestones.
Review and manage the EVP’s inbox, identifying urgent issues, action items, and deadlines.
Communicate on behalf of the EVP with internal and external stakeholders; research, prioritize, follow up on, refer, or respond to incoming issues as appropriate.
Prepare confidential documents, executive-level agendas, and polished presentations for internal and external audiences.
Use independent judgment, initiative, and tact to make administrative decisions, resolve issues, and escalate matters appropriately while observing confidentiality and company policy.
Identify opportunities to improve organizational efficiency, streamline processes, and solve problems while meeting deadlines.
Make decisions about the distribution and flow of information and work.
Partner with administrative staff across the enterprise to support effective communication at all levels.
Build relationships and engender credibility and trust with SAIC staff and executive leadership.
Plan and execute networking, team-building, and special events for internal staff and external audiences.
Arrange complex domestic and international travel plans, itineraries, and agendas, and prepare and track expense reports in a timely manner.
Manage office administration, establish and maintain efficient office procedures, and exercise independent judgment.
Maintain organizational charts, files, and records, and perform additional administrative duties as assigned.
Facilitate virtual meetings via Zoom, including managing logistics, taking notes, collecting agendas, and distributing tasks.