Executive Assistant to Associate Vice President

The Ohio State University

4d • Onsite

About The Position

The Assistant to the Associate Vice President of Interprofessional Practice and Education (IPE) provides advanced, confidential, proactive, high-level administrative support. The position independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. The role serves as a primary liaison for the AVP on confidential matters and uses sound judgment, diplomacy, discretion, and initiative to manage sensitive information and competing priorities.

This is a part-time, 20-hour-per-week term position with a planned duration of two years. It is located at Meiling Hall and is scheduled for first shift.

Requirements

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.
• Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information.

Nice To Haves

• Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders.
• Experience in an academic medical center, higher education, health sciences, or a similarly complex setting.

Responsibilities

• Support the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education.
• Serve as the preliminary contact for the AVP's Office with high-level officials, including University and Medical Center Board members, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Perform public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Schedule and perform advance research and logistical work for special events, speaking engagements, and meetings involving the AVP.
• Track work and progress against deadlines and ensure time is appropriately managed to advance the Office's priorities.
• Manage calendar and meetings, executive communications, document preparation and review, travel and expenses, purchasing and payment requests, and time-sensitive matters.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level