Executive Assistant to Executive Vice President - Civilian Business Group

SAIC•Reston, VA

2d•Onsite

About The Position

SAIC is seeking a dynamic, highly skilled Executive Assistant to provide executive-level management and administrative support to the Executive Vice President of its Civilian Business Group. This high-impact role operates at the center of the senior leadership team and calls for a seasoned professional who can work independently in a fast-paced, mission-driven environment. The role regularly engages with executive leadership and SAIC staff at all levels, with confidentiality, attention to detail, and professionalism essential to success. The Executive Assistant manages the EVP’s calendar, email, communications, meeting preparation, and deliverables; exercises independent judgment and discretion; supports relationships across the enterprise; and coordinates events, travel, expenses, and office administration. The position is on-site in Reston, Virginia, is full-time, and requires travel approximately 10% of the time. The target salary range is $80,001–$120,000, based on experience and other factors.

Requirements

Bachelor’s degree preferred and 10+ years of experience supporting senior executives, ideally in a large, complex organization; additional directly relevant experience may substitute for a degree.
Experience interfacing with senior executives in an administrative capacity.
Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, SharePoint, and Word.
Strong calendar-management skills, including coordination of complex executive-level meetings.
Ability to facilitate virtual meetings via Zoom, including meeting logistics, note-taking, agenda collection, and task distribution.
Exceptional organizational skills and meticulous attention to detail.
Sound judgment and ability to navigate disagreements and conflict toward resolution.
Strong analytical and problem-solving skills; resourceful, diplomatic, and efficient in anticipating and resolving challenges.
Strong written and verbal communication skills and the ability to engage internal and external stakeholders professionally, discreetly, and confidently.
Ability to collaborate effectively and contribute as a productive team member.
Flexibility and adaptability, including willingness to take on additional assignments and work outside core hours when needed.
Ability to remain calm under pressure while managing shifting priorities, multiple complex tasks, and frequent reprioritization.
Proactive, prompt, professional, and thorough communication.
Ability to exercise discretion and maintain strict confidentiality.
Self-starter who independently identifies opportunities for process improvement and operational excellence.

Nice To Haves

Bachelor’s degree.
Experience supporting senior executives within a large, complex organization.

Responsibilities

Manage and optimize the EVP’s calendar, email, and internal and external commitments, including prioritization and timely delivery of obligations.
Coordinate engagement logistics, pre-reads, briefings, and pre-meetings to ensure the EVP is prepared.
Track tasks, schedules, due dates, deliverables, and critical milestones.
Review and manage the EVP’s inbox, identifying urgent issues, action items, and deadlines.
Communicate on behalf of the EVP with internal and external stakeholders; research, prioritize, follow up, and determine appropriate responses or referrals.
Prepare confidential documents, executive-level agendas, and polished presentations.
Use independent judgment, initiative, and tact to make administrative decisions, resolve issues, and escalate appropriately while observing confidentiality and company policy.
Identify opportunities to improve organizational efficiency, streamline processes, and solve problems while meeting deadlines.
Make sound decisions about the distribution and flow of information and work.
Partner with administrative staff across the enterprise to support effective communication at all levels.
Build professional relationships and engender credibility and trust with staff and executive leadership.
Plan and execute networking, team-building, and special events for internal staff and external audiences.
Arrange complex domestic and international travel plans, itineraries, and agendas; prepare and track expense reports promptly.
Manage office administration, establish and maintain efficient office procedures, and use independent judgment.
Maintain organizational charts, files, and records, and perform additional administrative duties as assigned.
When needed, take on additional assignments and work outside core hours.