Executive Assistant for Manufacturing Company in the US (Home Based Full Time)

Virtual Coworker•San Diego, CA

2d•Remote

About The Position

This is a full-time, home-based position for an Executive Assistant at a manufacturing company in the US. The role involves a variety of administrative, marketing, and operational tasks to support the company's functions.

Requirements

Proficiency in ChatGPT and Canva for menu and flyer updates
Experience with BCC email distribution lists and HubSpot for marketing
Ability to enter customer orders into distribution software
Skill in building delivery route sheets
Experience in sourcing consumables and packaging, tracking vendor quotes, timelines, and project progress
Ability to monitor stock levels and update inventory records
Experience in customer follow-up via calls or text messages
Proficiency in QuickBooks for basic data entry and payment tracking
Experience maintaining customer account logs and updating notes
Ability to manage client check-in schedules

Responsibilities

Manage and update product menus using ChatGPT and Canva, then distribute them via BCC email lists and HubSpot
Maintain and update white label flyers with current offerings, specials, and new products
Send marketing materials and product updates through HubSpot
Receive and enter customer orders into the distribution software
Build delivery route sheets based on customer locations across California
Assist with sourcing consumables and packaging by tracking vendor quotes, timelines, and project progress
Monitor stock levels and update inventory records and product menus accordingly
Follow up with existing customers via calls or text messages to confirm interest and orders
Track cash and bank payments and perform basic data entry in QuickBooks
Maintain customer account logs, update account notes, and manage client check-in schedules