Administrative & Business Development Assistant for an Electrical Services Company in the US (Home Based Part Time)

Virtual Coworker•Markham, IL

4d•Remote

About The Position

This is a part-time, home-based role supporting an Electrical Services Company in the US. The position involves a blend of administrative, financial, estimating, business development, and project support tasks.

Requirements

Proficiency in preparing and processing customer invoices.
Experience in tracking accounts receivable and assisting with collections.
Ability to maintain job files, customer records, and project documentation.
Skills in coordinating office communications, emails, and phone calls.
Experience in assisting with scheduling and project administration.
Ability to assist in preparing project estimates and bid packages.
Experience in gathering pricing from suppliers and subcontractors.
Skills in organizing bid documents, specifications, and project requirements.
Ability to prepare professional proposals and customer quotations.
Experience in tracking submitted bids and following up on project opportunities.
Skills in researching and identifying public and private bidding opportunities.
Ability to monitor procurement websites and contractor networks for new projects.
Experience in assisting with preparing contract documents and vendor registrations.
Skills in building and maintaining relationships with general contractors, property managers, and potential clients.
Ability to support marketing and outreach efforts to generate new business opportunities.
Experience in coordinating communication between customers, project managers, and field staff.
Skills in assisting with contract administration and change order documentation.
Ability to maintain project status reports and tracking systems.

Responsibilities

Prepare and process customer invoices accurately and on time.
Track accounts receivable and assist with collections as needed.
Maintain job files, customer records, and project documentation.
Coordinate office communications, emails, and phone calls.
Assist with scheduling and project administration.
Assist in preparing project estimates and bid packages.
Gather pricing from suppliers and subcontractors.
Organize bid documents, specifications, and project requirements.
Prepare professional proposals and customer quotations.
Track submitted bids and follow up on project opportunities.
Research and identify public and private bidding opportunities.
Monitor procurement websites and contractor networks for new projects.
Assist in preparing contract documents and vendor registrations.
Build and maintain relationships with general contractors, property managers, and potential clients.
Support marketing and outreach efforts to generate new business opportunities.
Coordinate communication between customers, project managers, and field staff.
Assist with contract administration and change order documentation.
Maintain project status reports and tracking systems.