Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)
Virtual Coworker•Victoria, PE
•Remote
About The Position
This is a part-time, home-based Executive Assistant role supporting an executive in an Energy & Professional Services Company in the US. The role involves comprehensive executive support, including calendar management, inbox monitoring, document preparation, and meeting coordination. Additionally, it provides project and operations support, assisting with project timelines, vendor communications, and property-related administrative tasks. Financial administration is also a component, requiring support with QuickBooks data entry and financial record management.
Requirements
- Proficiency in managing complex calendars and schedules across multiple time zones
- Experience in monitoring and managing executive inboxes
- Ability to prepare meeting agendas, pre-read materials, and executive documentation
- Skills in attending meetings, recording action items, and monitoring deliverables
- Experience coordinating with internal teams, external partners, and stakeholders
- Proficiency in preparing board papers, presentations, reports, and executive communications
- Experience managing confidential documents, contracts, NDAs, and version-controlled files
- Strong drafting, proofreading, and formatting skills for professional correspondence
- Ability to coordinate project timelines, milestones, and vendor communications
- Experience assisting with supplier, contractor, and service provider coordination
- Skills in supporting property-related administrative activities, scheduling, and operational tasks
- Ability to manage calendars and logistics related to operational projects
- Experience with transactional data entry in QuickBooks
- Experience with light financial administration and record management
- Ability to maintain organized financial and operational documentation
Responsibilities
- Manage complex calendars and schedules across multiple time zones
- Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups
- Prepare meeting agendas, pre-read materials, and executive documentation
- Attend meetings, record action items, and monitor deliverables through completion
- Coordinate with internal teams, external partners, and stakeholders
- Assist in preparing board papers, presentations, reports, and executive communications
- Manage confidential documents, contracts, NDAs, and version-controlled files
- Draft, proofread, and format professional correspondence
- Coordinate project timelines, milestones, and vendor communications
- Assist with supplier, contractor, and service provider coordination
- Support property-related administrative activities, scheduling, and operational tasks
- Manage calendars and logistics related to operational projects
- Provide transactional data entry support in QuickBooks
- Assist with light financial administration and record management
- Maintain organized financial and operational documentation
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What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
No Education Listed
