Executive Assistant

Sterling Federal Bank FSB•Sterling, IL

12d•Onsite

About The Position

At Sterling Federal Bank, we focus on exceptional customer service, and we are on a mission to serve our community. Sterling Federal Bank is seeking an Executive Assistant to join our team! This role provides executive support to the President, serving as the primary point of contact for internal and external constituencies for the Office of the President. It also serves as a liaison to the Board of Directors and executive management team, organizing and coordinating executive outreach and external relations efforts. Key Performance Indicators include executive's time saved and calendar efficiency, accuracy of documents and reports, smooth coordination of logistics and travel, and effectiveness in managing communication flow.

Requirements

Exceptional attention to detail and ability to manage multiple priorities.
Ability to perform duties and make decisions under frequent time pressures.
Stellar time management skills and the ability to identify resources in all areas of the bank.
Ability to multi-task and work independently.
4 years of experience in office management and administrative support of executive is preferred.
A two-year college degree or completion of a specialized course of study at a business or trade school.
Adept in technology: Microsoft Word, Excel, Publisher, Outlook, Powerpoint and Adobe.
Has no supervisory/managerial responsibilities.
A significant level of trust, credibility and diplomacy is required.
In-depth dialogue, conversations and explanations with customers, direct and indirect and/or advising others on matters of significance.

Nice To Haves

4 years of experience in office management and administrative support of executive is preferred.

Responsibilities

Drafting, editing, and formatting reports, memos, presentations, and meeting minutes including weekly Executive Meeting packet and monthly detailed Board Reports.
Coordinating Company Announcements with IT to keep ATM screen, website, and lobby monitors up to date with current information.
Providing support and guidance to bank staff relative to document creation and computer software.
Screening calls, managing email inboxes, and handling correspondence with internal and external stakeholders.
Maintaining, current and historical document retention and dissemination of the bank wide Procedures Manual and the bank wide Policy Manual.
Serving as the company's Purchasing Agent for all office supplies, bank forms and inventory, kitchen supplies and other miscellaneous supplies and equipment, excluding high dollar items.
Scheduling, planning, and organizing board meetings, staff meetings, and corporate events.
Planning, retaining vendors, and coordinating within budget constraints bank events, including employee retirements, business after hours, Customer Christmas party, etc.
Responsible for maintaining the organizations corporate office keys, including the assignment of keys.
Monitoring and updating Bank Door/Alarm System for Elevator.
Scheduling conference rooms for Board Meetings and Staff Meetings.
Handling all reservations/registrations for staff and officials as well as making travel arrangements and scheduling executive appointments.
Complying with all company policies and procedures, applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.