Executive Assistant

Hercules Industries • Denver, CO

13d • $62,150 - $88,250 • Onsite

About The Position

The Executive Assistant provides high-level administrative, logistical, and coordination support primarily to the sales leadership team. This role is responsible for customer experience, sales events, reporting, and sales-support programs. The Executive Assistant also provides periodic support to the CEO and to the Board of Directors. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while supporting key sales initiatives and executive needs.

Requirements

• Exceptional organizational and multitasking skills
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to manage confidential and sensitive information professionally
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with CRM systems (LeadSmart preferred)
• Strong problem-solving skills and a proactive mindset
• High school diploma required
• Ability to verify and calculate figures such as cost, commissions, credit, rebate, and profit, understand and interpret financial data and reports, and balance sheets.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or scheduled form.
• Ability to use sound judgment and problem-solving skills to analyze problems and to recommend the proper course of action.
• Ability to organize and prioritize job projects and requirements.
• Comfortable working with computers, both Windows-based and on the network system.
• Must be able to effectively use the internet to research products or industry data and information.
• Regularly required to sit; use hands, handle, or feel; required to speak, read and hear English.
• Frequently is required to reach with hands and arms.
• Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include ability to adjust focus.

Nice To Haves

• Prior experience in sales support, executive assistant, or administrative role preferred
• Experience coordinating travel, events, or customer programs strongly desired
• Associate or bachelor’s degree preferred

Responsibilities

• Maintain and update customer and contact data within LeadSmart and other CRM systems
• Help sales leaders clean and update pipeline activities, such as large bids and opportunities within LeadSmart CRM
• Prepare and distribute rebate reports to customers accurately and on schedule
• Coordinate Co-Op programs, including documentation, communications, and tracking to ensure full and proper reimbursement from vendors
• Support the Metal of Honor program, including planning, logistics, and communications
• Plan and execute internal and external events, including sales events and customer-facing engagements
• Coordinate annual Leadership Retreats, including logistics, and agendas
• Support planning and execution of the annual Sales Summit
• Manage distribution and tracking of sporting and event tickets for customers and internal stakeholders
• Create and manage customer trip itineraries to ensure seamless and professional customer experiences
• Provide administrative assistance to the CEO as needed.
• Serve as the administrative liaison between the board and CEO, administering the company’s board portal.
• Coordinate board meetings, including travel arrangements and assist in preparation of the board book as needed.
• Prepare reports, presentations, and documentation to support sales initiatives
• Coordinate with internal teams and external vendors to ensure the timely execution of programs and events
• Maintain organized records and ensure accuracy in all documentation
• Assist with additional sales administration and special projects as assigned

Benefits

• medical
• dental
• vision
• Short Term Disability
• Long Term Disability
• Employee Life Insurance (Basic Life/AD&D and Voluntary Life AD&D)
• Holiday pay
• vacation pay
• sick time
• Flexible Spending Plan
• Wellness Program
• Employee Assistance Program (EAP)
• 401(k) Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Three paid hours of work per month to participate in an approved community service activity
• quarterly Hercules Employee-Owner Partners in Profit Bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED