Executive Assistant/Senior Executive Assistant

Salesforce•Washington, DC

1d•$81,800 - $159,500•Hybrid

About The Position

Salesforce is seeking experienced Executive Assistants to support top executives globally. These individuals are viewed as strategic partners who help executives and their teams focus on company goals. The role involves working alongside a team of professionals united by a strong sense of teamwork, service, and excellence. Each Executive Assistant will utilize unique skills tailored to their executive's job functions, personality, and communication style. Salesforce offers a positive, diverse, and supportive culture and is looking to add a strong contributor to its growing Executive Assistant team.

Requirements

Must be located in one of the listed locations and willing to work in an office on a hybrid basis (3x/week).
Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
Skillful execution of administrative activities with high attention to detail, organization, and process.
Experience with setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
Strong teamwork skills and a confident ability to offer suggestions and improvements to processes and work collaboratively with others.
Strong relationship management skills, with the ability to build a personal network throughout the company.
Project Coordination experience needed at an intermediate complexity.
Strong verbal and written communication skills.
Ability to communicate clearly and effectively with senior leaders and external partners.
Experience partnering with senior management in a fast-paced, innovative environment.
Experience working with/in large administrative teams.
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
Must be in one of the listed locations and open to being hybrid in office 3 days per week.

Nice To Haves

For candidates in Austin (only), Spanish speakers needed.
Experience using Quip, Slack, Salesforce, and Tableau are a plus.
Customer-centric orientation.
Agility and flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure, and consistently meet deadlines.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
Possess an ability, curiosity, and to comprehend the global DNA of the company and its organizations.
Ability to handle confidential material with the utmost discretion.
Ensure communications are clear, thorough, and specific, with attention to follow-through.

Responsibilities

Manage day-to-day schedules to ensure executives can complete obligations in an organized and efficient manner.
Coordinate internal and external meetings, including team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, and meetings with team members and customers.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
Book domestic and international travel within Salesforce’s travel policy, considering travel visas, costs, and proper documentation.
Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, recognizing key players within all organizations.
Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
Perform other administrative and project duties as requested.