Executive Assistant Executive Assistant

Nestle Operational Services Worldwide SA•Concord West, NSW

2h•Hybrid

About The Position

Nestlé is seeking an exceptional and motivated Executive Assistant and Office Administrator to join their Marketing and Communications & Corporate Affairs teams in Rhodes. This role is within a collaborative team environment where the successful candidate will be a strong team player with a history of delivering results in a dynamic setting. The position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Requirements

5+ years of demonstrated experience as an executive assistant.
Demonstrated track record in managing senior executives who interact with key internal and external stakeholders.
You will be a strong, interactive and approachable team player with a history of delivering results in a high pressure and dynamic environment.
Strong communication skills, verbal and written and organisational skills
You will be an interactive and collaborative team player
Trusted point of contact, ensuring discretion and confidentiality at all times.
Demonstrated computer competency in MS office applications, calendar management, Concur, and communications technology.

Responsibilities

Maintain calendar, including scheduling meetings, appointments, and engagements for the Director of Marketing and Communication and Director Corporate Affairs.
Providing timely and effective administrative support to stakeholders, including expenses, budgets, catering and meeting related needs.
Organisation of domestic and detailed international business-related travel
End-to-end event management of internal and external team business activities, including various monthly and quarterly business meetings
Ability to organise and support on fun and engaging Marketing functions
Collate and manage documents requiring approval by senior stakeholders
Maintain team organisation chart and contact lists
Proactive preparation of agendas, minutes, consolidating of presentations, and liaising with presenters.
New team member inductions and on-boarding
Manage end to end process of purchase orders, including any issue resolution with parked and blocked purchase orders
Close collaboration with departmental EA peers