Executive Assistant

Lockheed Martin•Littleton, CO

1d•Hybrid

About The Position

We are seeking a dedicated Administrative Assistant to support the Rotary Mission Systems (RMS) Finance & Business Operations organization. This position will support the RMS Controller Vice President & the Controller leadership team. The role is located at the Deer Creek Colorado facility and will require being on-site as needed, expected approximately 2 days per week on average. Over half of the director level controller staff is virtual and on the east coast. Lockheed Martin is a global leader in defense, aerospace, and advanced technologies. Our mission is to solve the world’s toughest challenges by providing innovative solutions for our customers. We foster a culture of collaboration and growth, offering employees opportunities to develop new skills, advance their careers, and contribute to projects that make a global impact.

Requirements

Minimum 5 years of progressive administrative support experience including supporting senior leadership / executives
Proficient with Microsoft Office Suite – Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams
Experience with arranging travel and completing expense reports.
Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop)

Nice To Haves

Experience with RMS or Lockheed Martin
Ability to work with minimal direction & company/team first attitude at all times.
Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
Ability to handle confidential and sensitive information and act in a professional manner
Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
Ability to anticipate requirements of business leaders

Responsibilities

Provide general correspondence, schedule meetings, make travel arrangements and complete expense reports, answer stakeholder inquiries, help manage the business rhythm and perform other duties, as assigned.
Proactively manage executive calendars, collaborating with other admins and prioritizing & managing scheduling conflicts.
Anticipate needs and troubleshoot and manage complex travel itineraries.
Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
Manage conference rooms as needed (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.