Executive Assistant

On-Target Supplies & Logistics•Dallas, TX

About The Position

Serves as the administrative and functional point person for the President & CEO’s business, community and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability and flexible hours. Requires a desire to learn and expand responsibilities. Assistant will have an opportunity to learn about all aspects of the work and operations of this logistics and supply chain organization. Requires strong organizational skills and MS Office Suite literacy.

Requirements

Minimum of a High School diploma or its equivalent.
Minimum of 5+ years executive level support experience
Ability to type at least 50 wpm
Must be Computer literate: MS Office skills (intermediate to advanced skills using Word, Excel, PowerPoint and Outlook)
Must be able to pass an intermediate skills test including: Computer knowledge, math, proof-reading, filing and MS PowerPoint, Excel and Word
Must be able to work in a fast paced, high stress operation with high standards of excellence
Telephone management skills; excellent telephone etiquette
Must have experience with complex scheduling and calendar management
Ability to navigate the Internet and Social Media
Strong organizational, interpersonal and listening skills
Ability to think and communicate clearly and in context
High level of professionalism and confidentiality
Ability to prioritize and manage multiple projects simultaneously and complete in a timely manner

Nice To Haves

Technical college, professional certification and/or college education a plus

Responsibilities

Coordinates and maintains President/CEO’s schedule. Including scheduling appointments, prioritizing and coordinating meetings and making travel arrangements
Organizes and maintains President/CEO’s office, paper and electronic files, social media accounts and including but not limited to personal files
Prepares President/CEO for meetings, ensuring that he has all needed materials and information
Assists with communications, including opening, reviewing and prioritizing mail, making and returning telephone calls on his behalf, and drafting, for his approval, correspondence to board, chairman, executives, customers and other business leaders.
Prepares court documents and reports in support of Receivership activities
Maintains and keeps current key organizational materials including board/customer/employee lists, manuals, periodicals, letterhead and business and personal contacts
Assists Director of Administrative Services with quarterly Board meetings; meeting material and presentation
In coordination with Director of Administrative Services, assists with community services initiatives, office meetings and lunches and general office support
Serves as phone back-up to the office Administrative Assistant
Other duties as assigned from time to time