Executive Assistant

PNC • Pittsburgh, PA

11d • Onsite

About The Position

Provides executive-level administrative support to the Chief Economist, senior economists, and Chief Investment Office by managing a wide range of complex, confidential, and time-sensitive responsibilities. Ensures efficient operations through strong organizational skills, sound judgment, and proactive coordination of executive priorities. Manages and maintains complex calendars, schedules meetings, and coordinates conference room bookings for multiple economists. Organizes recurring meetings, including biweekly staff meetings, and supports ongoing communication and scheduling needs. Coordinates all travel arrangements through PNC Travel, including flights, hotels, and rental cars, and prepares and submits expense reports in the PNC expense system by collecting and organizing receipts. Partners with internal stakeholders to support investment briefings and related travel logistics. Maintains key reporting and scheduling processes, including the monthly economist presentation schedule and executive-level presentations such as the EXEC ALCO PowerPoint. Compiles and updates financial and economic data using internal sources and communicates completion to leadership for final review and distribution. Supports weekly and monthly deliverables, including coordinating participation in recurring calls and ensuring timely communication with internal and external stakeholders. Facilitates survey reporting processes by managing documentation, formatting, and distribution to external organizations and media contacts. Ensures smooth daily operations by ordering supplies, maintaining organized records, and supporting cross-functional teams within the department. Acts as a trusted partner to leadership by handling sensitive information with discretion and contributing to the overall efficiency and effectiveness of the Economics group. Acts as a trusted partner to leadership, contributing to the smooth execution of business priorities while supporting a high-performing, collaborative environment. PNC is an in-office company that fosters a supportive culture where employees can thrive and achieve balance. We encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their goals. PNC will not provide sponsorship for employment visas or participate in STEM OPT for this position. Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time. Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information dealing with the long and short-range plans of the organization, personnel issues, salary information and customers. Ensures the efficiency of department operations by directing the activities of administrative staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors. Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.

Requirements

• Requires knowledge of office administration.
• Requires knowledge of desktop tools.
• Requires strong organizational skills.
• Requires sound judgment.
• Requires proactive coordination of executive priorities.
• Requires discretion in handling sensitive information.
• Requires ability to contribute to overall efficiency and effectiveness.
• Requires ability to contribute to smooth execution of business priorities.
• Requires ability to support a high-performing, collaborative environment.
• Requires ability to draft correspondence for executive's approval and signature.
• Requires ability to manage executive's calendar, committing executive's time.
• Requires ability to establish, organize and maintain files of correspondence, records and related materials.
• Requires ability to screen and route telephone calls, mail and visitors.
• Requires ability to respond to routine questions.
• Requires ability to obtain and furnish information to save the manager's time.
• Requires ability to set priorities for telephone calls and visitors.
• Requires ability to gather, organize, summarize and analyze data for reports/documents.
• Requires ability to monitor and research operating budget variances.
• Requires ability to balance manager's expense account.
• Requires ability to authorize bills for payment.
• Requires ability to recommend equipment purchases.
• Requires knowledge of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
• Requires ability to assess and effectively manage all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
• Requires appropriate knowledge, skills, and abilities for a role.
• Requires attention to detail.
• Requires decision making and critical thinking skills.
• Requires effective communication skills.
• Requires flexibility and adaptability.

Nice To Haves

• Calendar Management
• Organizing
• Presentation Development
• Prioritization
• Researching

Responsibilities

• Manages and maintains complex calendars, schedules meetings, and coordinates conference room bookings for multiple economists.
• Organizes recurring meetings, including biweekly staff meetings, and supports ongoing communication and scheduling needs.
• Coordinates all travel arrangements through PNC Travel, including flights, hotels, and rental cars, and prepares and submits expense reports in the PNC expense system by collecting and organizing receipts.
• Partners with internal stakeholders to support investment briefings and related travel logistics.
• Maintains key reporting and scheduling processes, including the monthly economist presentation schedule and executive-level presentations such as the EXEC ALCO PowerPoint.
• Compiles and updates financial and economic data using internal sources and communicates completion to leadership for final review and distribution.
• Supports weekly and monthly deliverables, including coordinating participation in recurring calls and ensuring timely communication with internal and external stakeholders.
• Facilitates survey reporting processes by managing documentation, formatting, and distribution to external organizations and media contacts.
• Ensures smooth daily operations by ordering supplies, maintaining organized records, and supporting cross-functional teams within the department.
• Acts as a trusted partner to leadership by handling sensitive information with discretion and contributing to the overall efficiency and effectiveness of the Economics group.
• Acts as a trusted partner to leadership, contributing to the smooth execution of business priorities while supporting a high-performing, collaborative environment.
• Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements.
• Manages executive's calendar, committing executive's time.
• Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials.
• Ensures the efficiency of department operations by directing the activities of administrative staff.
• Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time.
• Sets priorities for telephone calls and visitors.
• Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data.
• Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.

Benefits

• medical/prescription drug coverage (with a Health Savings Account feature)
• dental and vision options
• employee and spouse/child life insurance
• short and long-term disability protection
• 401(k) with PNC match
• pension and stock purchase plans
• dependent care reimbursement account
• back-up child/elder care
• adoption, surrogacy, and doula reimbursement
• educational assistance, including select programs fully paid
• a robust wellness program with financial incentives
• maternity and/or parental leave
• up to 11 paid holidays each year
• 9 occasional absence days each year, unless otherwise required by law
• between 15 to 25 vacation days each year, depending on career level; and years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Executive