Executive Assistant

Salient Motion•Torrance, CA

4d•Onsite

About The Position

We are looking for an Executive Assistant to provide high-level support to our CEO and COO. This person will manage complex calendars, coordinate communications, prepare materials for critical meetings, and act as a trusted right hand to two executives navigating the demands of a fast-growing hard tech company. This is a high-trust role for someone who anticipates needs before they're voiced, protects executives' time and focus, exercises excellent judgment with confidential information, and thrives on bringing order to a fast-moving environment.

Requirements

3+ years of experience as an Executive Assistant supporting senior leaders, founders, executives, or fast-moving leadership teams.
Proven experience owning complex calendar management, scheduling, and cross-team coordination.
Excellent organizational skills with the ability to juggle competing priorities across two executives without dropping the ball.
High ownership mindset with a strong sense of urgency and follow-through.
Outstanding written and verbal communication skills, with sharp attention to detail.
Ability to anticipate needs, exercise independent judgment, and solve problems proactively.
Comfort operating in a fast-paced startup environment where priorities can shift quickly.
Exceptional discretion and professionalism when handling sensitive or confidential information.
Strong interpersonal skills and the ability to represent the CEO and COO professionally with internal and external stakeholders.
Ability to work onsite full time in Torrance, CA.

Nice To Haves

Experience in a hardware, manufacturing, aerospace, defense, robotics, or engineering environment.
Experience supporting founders, CEOs, or technical executives at a startup or scaling company.
Experience coordinating customer visits, investor meetings, board meetings, or executive offsites.
Familiarity with tools like Microsoft 365, Slack, Ramp, or similar systems.
Experience managing multiple executives simultaneously.

Responsibilities

Manage complex, ever-changing calendars for the CEO and COO, including scheduling, prioritization, meeting coordination, and proactively resolving conflicts.
Coordinate internal and external meetings end-to-end, including preparing agendas, gathering materials, managing logistics, and ensuring timely follow-up.
Arrange all aspects of executive travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation.
Draft, proofread, and manage executive communications, including internal and external correspondence sent on behalf of the CEO and COO.
Prepare and organize materials for leadership meetings, board meetings, investor updates, customer visits, and company-wide meetings.
Track action items, follow-ups, deadlines, and key priorities across both executives to help keep them organized and accountable.
Serve as a gatekeeper and liaison between the CEO/COO and internal teams, external partners, investors, and customers.
Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment at all times.
Anticipate the needs of the CEO and COO, proactively solving problems and streamlining their day-to-day so they can focus on the highest-leverage work.
Coordinate closely with other departments (People, Finance, Recruiting) on behalf of leadership when administrative support is needed.
Manage special projects and ad hoc initiatives assigned by the CEO or COO, seeing them through from start to finish.
Maintain organized systems and trackers for executive priorities, key relationships, and recurring commitments.