Executive Assistant
Equinix•Redwood City, CA
•$84,000 - $126,000•Onsite
About The Position
We are seeking a talented and enthusiastic professional for the role of Executive Assistant. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.
Requirements
- 5+ years’ work experience performing tasks similar to those above in a global corporate environment
- 5+ years supporting senior executives
- Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
- Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proactive problem-solving and strong decision-making skills
- Excellent written and verbal communication skills
- AI fluency and comfortable experimenting with AI to improve insights and productivity
Nice To Haves
- Experience working in a culturally diverse and global company preferred
Responsibilities
- Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
- Act as the point of contact between the supported executives and internal or external colleagues
- Build and leverage collaborative relationships with other Executive Assistants across the company
- Prepare, review, and track expense reports
- Manage purchase orders and approve invoices for payment
- Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
- Plan and organize special events
- Coordinate special projects as needed
- Support department-wide events and initiatives
- Demonstrate discretion and a commitment to maintain confidentiality at all times
- Other ad hoc duties as assigned
Benefits
- Employee Assistance Program
- Health insurance
- Life insurance
- Disability insurance
- Voluntary plans
- Retirement plan
- Paid Time Off (PTO)
- Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
