Executive Assistant

Moss • Fort Lauderdale, FL

11d • Onsite

About The Position

Moss’ Executive Assistant will enhance the effectiveness of the HR Operations and Talent Development teams by providing high-level administrative support with a strong focus on calendar management, scheduling coordination, and organizational support. This role plays a key part in ensuring priorities are well-managed and time is effectively allocated across both teams. Acting as a connector across the organization, the ideal candidate will help build and maintain strong internal and external relationships while supporting clear communication and alignment across stakeholders.

Requirements

• Minimum of three years’ experience supporting an Executive
• Tech savvy
• Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.

Nice To Haves

• Bachelor's degree from a four-year college or university preferred

Responsibilities

• Provide high-level administrative and operational support to the HR Operations team and Senior Talent Development Director, ensuring smooth execution of day-to-day priorities and initiatives
• Own advanced calendar management for HR Operations leadership and Senior Talent Development Director, coordinating complex, cross-functional meetings (HR, Finance, Ops, vendors), proactively resolving conflicts, securing resources, and ensuring seamless execution
• Lead coordination of select workshops, working sessions, and leadership forums, including scheduling, logistics, attendee management, and real-time adjustments to ensure successful delivery
• Manage Corpay processing, including submission of invoices and expense reports for approval, ensuring accuracy, compliance, and timely processing
• Prepare and reconcile additional expense reports and invoices for the HR Operations team, maintaining accuracy and adherence to company guidelines
• Coordinate team activities and events, including internal and external meetings, offsites, vendor visits, team building events, and celebrations
• Support mail distribution and handling (FedEx, UPS, USPS), ensuring timely and accurate routing of correspondence and packages
• Serve as a responsive point of contact for the team, handling inquiries and routing requests with professionalism and urgency
• Provide high-autonomy executive support, independently executing ad hoc requests across calendar management, communications, and logistics in a fast-paced environment
• Partner cross-functionally with internal teams to ensure alignment, communication flow, and operational efficiency
• Support the preparation of presentations and materials, ensuring clarity, consistency, and executive-ready quality
• Assist with coordination of conferences and industry events, including logistics, materials preparation, and scheduling support
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree