Executive Assistant

Blackwatch International Corporation•Mclean, VA

143d•Hybrid

About The Position

Blackwatch International Corporation is seeking a highly organized, proactive, and professional Executive Assistant to support the President and Executive Leadership Team. The role provides high-level administrative, organizational, and operational support, requiring attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will anticipate executive needs, handle confidential information, coordinate complex schedules, and help ensure executive priorities are managed and completed effectively. The position is based in McLean, Virginia, with a hybrid schedule requiring in-office work three days per week. It is full-time and reports to the President and Executive Leadership. U.S. citizenship is required.

Requirements

At least 5 years of experience supporting senior executives, C-suite leaders, or executive leadership teams.
Exceptional organizational and time-management skills, including the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Demonstrated sound judgment and ability to maintain confidentiality.
High proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel.
Strong attention to detail and commitment to accuracy.
Ability to work independently and collaborate effectively with leadership and staff.
Ability to prioritize tasks, meet deadlines, and adapt to changing business needs.
Professional demeanor and strong interpersonal skills.
Comfort asking questions, seeking clarification, and taking initiative when needed.
U.S. citizenship required.

Nice To Haves

Experience supporting executives within a government contracting environment.
Familiarity with federal contracting organizations and professional services businesses.
Experience coordinating board meetings, executive presentations, or leadership events.
Bachelor's degree in Business Administration, Communications, or a related field preferred.

Responsibilities

Provide direct administrative support to the President and Executive Leadership Team.
Manage complex calendars, schedules, and meeting coordination across stakeholders and time zones.
Prioritize and resolve scheduling conflicts and help use executive time effectively.
Coordinate internal and external meetings, including preparing agendas, gathering materials, and tracking action items.
Draft, edit, proofread, and format correspondence, presentations, reports, and other business documents.
Prepare meeting summaries and follow up on outstanding tasks, deadlines, and commitments.
Track strategic initiatives, key deliverables, and organizational priorities with executive leadership.
Monitor action items from executive meetings and drive timely follow-up across departments.
Serve as a liaison between executive leadership and internal stakeholders, facilitating communication, accountability, and alignment on business objectives.
Lead and coordinate special projects for executive leadership and ensure deliverables are accurate and completed on time.
Assist in preparing executive-level presentations, reports, dashboards, and briefing materials for leadership meetings, customer engagements, and strategic planning discussions.
Coordinate travel arrangements, including flights, lodging, transportation, and itineraries.
Process expense reports and assist with administrative tracking and reporting.
Maintain organized electronic and physical filing systems.
Support the planning and execution of leadership meetings, company events, and executive off-site activities.
Represent the President and Executive Leadership Team professionally and discreetly when interacting with employees, customers, partners, and external stakeholders.
Handle sensitive and confidential information with discretion and professionalism.
Anticipate executive needs and proactively identify solutions to administrative and operational challenges.
Support organizational initiatives and perform other duties as assigned.