Executive Assistant

City of Hope•Irvine, CA

13d

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. Position Summary: Performs advanced, diversified, confidential and highly responsible professional secretarial & administrative services in support of an Executive Officer. Work assignments are complex in nature where considerable judgment, tact, creativity & initiative are required in resolving problems. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities.

Requirements

2 years Post High School Trade, Business or Professional School
5 years experience in administrative & secretarial support at an executive level.
Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.

Responsibilities

Uses discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.
Serves as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.
Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.
Uses judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.