Executive Assistant - Technology
Careers at KKR•New York, NY
•$65,000 - $120,000•Onsite
About The Position
The individual in this position is responsible for supporting the CIO and Technology team with a wide range of administrative and executive support related tasks in a timely manner and with high performance standards. This position sits within the Technology team and this individual will primarily be focused on Executives who work on the Technology Management team for the firm.
Requirements
- Ability to manage highly sensitive, confidential information with complete discretion
- Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
- Excellent written communication and research skills
- Extensive experience managing complex and fluid calendars
- Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
- Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
- Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
- Ten plus years’ experience as an Executive Assistant
- college degree
- Excellent writing, editing, and verbal communication skills
- Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
- Research savvy with extensive experience using online resources
- Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
- Superior time management skills; critical thinker with strong attention to detail
Nice To Haves
- Financial industry knowledge highly desirable
Responsibilities
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
- Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
- Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
- Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
- Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
- Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked
Benefits
- Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
