Executive Assistant to Division VP Deputy Director II

CNA•Arlington, VA

4d•Hybrid

About The Position

CNA's Operational Warfighting (OPS) division and the Regional, Strategy and Policy Analysis (RSP) division are hiring. We are seeking two Executive Assistants to support the Vice President of each respective division. The Executive Assistant acts as a trusted partner to provide comprehensive administrative and operational support to the Division VP/ Director and Division Leadership. This role will be responsible for managing day-to-day activities, improving administrative business processes, and ensuring the Division VP/ Director's time and resources are optimized for the successful execution of the Division's mission. This role requires a high level of discretion, professionalism, autonomy, and entrepreneurial approach. CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.

Requirements

Bachelor's degree or equivalent combination of education and/or work experience.
Minimum of 5 years' high level administrative experience, including conference planning.
Microsoft Office
Strong oral and written communication skills, organizational skills and technical skills
Detail oriented
Knowledge of Naval and Marine Corps terminology
Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative
Ability to anticipate and solve problems
Flexibility in dealing with changing priorities and willingness to work extra hours when needed
The in-depth knowledge of CNA policies and procedures or ability to learn them quickly.
Must be able to obtain and maintain a security clearance.
U.S. citizenship is required for positions requiring access to classified information.

Responsibilities

Maintain a partnership with the Division VP/ Director to protect the executive’s time, manage crucial information, and ensure daily operations run smoothly so that leadership can focus on strategic issues. Anticipate the Division VP/ Director’s needs and proactively address potential challenges or opportunities.
Provide overall administrative support to Division Vice President, Division Deputy and/or Research Program Director., including maintaining informational databases and files, managing calendar and assisting with time management and prioritization of tasks.
Maintain awareness of Division priorities to ensure effective time management and compliance with deadlines, deliverables, and production standards.
Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
Analyze and improve administrative business processes and workflows.
Provide direction and mentor junior administrative staff, including workload management.
Build and maintain strong relationships with internal teams, external partners, and other stakeholders.
Coordinate executive interactions with many high-level individuals including foreign dignitaries, flag officers, and corporate management staff.
Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.
Plan and organize logistics for conferences and other major events.
Perform other duties as assigned.