Assistant to Executive Director

Baylor University•Waco, TX

10d•Onsite

About The Position

Baylor University is seeking an Assistant to the Executive Director in the Baylor Center for Disability and Flourishing. The Assistant to the Executive Director provides high-level administrative, operational, and strategic support to the Executive Director of the Baylor Center for Disability and Flourishing. This role ensures effective coordination of the Executive Director’s priorities, communications, and engagements across campus, community, and national partners. The position supports scheduling, travel, meetings, correspondence, donor relations, and records while anticipating needs that enable the Executive Director to lead a growing Center effectively.

Requirements

An Associate's degree and four years of relevant work experience are required.
Administrative Skills
Project Management
Relationship Building & Professional Communication
Adaptability
Conflict Resolution
All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

A Bachelor's degree and five years of relevant work experience are preferred.
A combination of education and experience will be considered in lieu of one another.

Responsibilities

Manage the Executive Director’s calendar, appointments, meetings, and engagements
Prioritize and coordinate scheduling requests across campus, community, and national parters
Organize logistics and ensure appropriate preparation and follow-up for meetings and engagements
Prepare agendas, materials, and background documentation
Serve as the primary administrative contact for the Center, welcoming visitors and responding to inquiries
Coordinate daily office operations, shared calendars, and administrative systems
Maintain orderly office processes and documentation to support staff and programs
Assist with drafting, reviewing, and coordinating correspondence and communications on behalf of the Executive Director
Help manage incoming correspondence, maintain key contact list, records, and administrative documentation
Facilitate timely responses to partners and stakeholders
Support internal communications, meeting materials, and shared files to ensure seamless collaboration
Coordinate logistics for meetings, events, and gatherings, including scheduling, space reservations, and materials
Manage travel arrangements, itineraries, reimbursements, and documentation for the Executive Director and selected staff
Ensure efficient planning of travel related to conferences, partnerships, and Center initiatives
Support hospitality and logistical needs associated with Center needs
Assist with purchasing requests, reimbursements, contracts, and expense documentation in compliance with university policies
Maintain accurate administrative and financial records
Provide administrative support for Center projects, programs, and research initiatives as needed
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance