Executive Assistant to the Director (Exempt)

City of Oakland•Oakland, CA

About The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Join Oakland Parks, Recreation & Youth Development (OPYRD) and make a meaningful impact in Oakland's communities. Through parks, recreation, arts, sports, day camps, and wellness programs, OPYRD promotes equitable access to opportunities that support youth, facilities, and residents of all ages. As part of the City of Oakland, you'll join a collaborative, service-driven organization committed to creating safe, welcoming, and inclusive spaces. OPYRD delivers a wide range of programs focused on youth development, cultural arts, sports, physical activity, enrichment, and wellness while offering the stability of public service, comprehensive benefits, professional growth opportunities, and the chance to work alongside a diverse team dedicated to strengthening community connections and enhancing quality of life throughout Oakland.

Requirements

An associate's degree in a related field.
Two years of progressively responsible experience in a position comparable to an Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official.
Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties.
Individuals who are appointed to this position will be required to maintain a valid California driver's license throughout the tenure of employment OR demonstrate the ability to travel to various locations on time as required in the performance of duties.
This classification is exempt from overtime compensation per the Fair Labor Standards Act (FLSA) Administrative exemption criteria.

Nice To Haves

A bachelor's degree is desirable.

Responsibilities

Providing high-level administrative support to executive leadership.
Managing executive calendars, coordinating meetings, and serving as recording secretary for Parks and Recreation Advisory Commission (PRAC).
Preparing documents, reports, presentations, and correspondence.
Screening communications and serving as a liaison to board members and senior management.
Handling sensitive matters with confidentiality and discretion.
Using innovative thinking while responding with urgency to competing priorities.

Benefits

15 paid holidays
Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service.
Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages.
The City of Oakland does not participate in Social Security.
Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans.
Dental: Delta Dental full premium for employees and eligible dependents.
Vision: VSP full premium for employees and eligible dependents.
Sick leave: Employees accrue 12 days per year.
Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan.
Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, employee training, & telecommuting.