Executive Assistant to Director of Services

Straight Edge Technology, Inc. • Corpus Christi, TX

2d

About The Position

Straight Edge Technology is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support their Director of Services. This role is crucial for maintaining the organization of the Services department, ensuring priorities are met, coordinating projects, and enabling the Director of Services to focus on leadership and strategic initiatives. The ideal candidate will excel in fast-paced environments, anticipate needs, and improve team efficiency.

Requirements

• 3+ years of Executive Assistant, Administrative Assistant, Operations Coordinator, or Project Coordinator experience
• Outstanding organizational and time management skills
• Excellent written and verbal communication
• Strong attention to detail
• Ability to prioritize multiple competing tasks
• High level of professionalism and discretion
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Strong problem-solving skills and ability to work independently

Nice To Haves

• Experience supporting senior leadership
• Experience coordinating projects or operations
• Experience within an IT, MSP, technology, or professional services environment
• Familiarity with PSA, documentation, or project management platforms

Responsibilities

• Manage the Director of Services' calendar and scheduling
• Coordinate internal and client meetings
• Prepare meeting agendas and supporting materials
• Take detailed meeting notes and distribute action items
• Track follow-up items to ensure accountability
• Prioritize requests and assist with email management
• Coordinate travel arrangements when needed
• Help coordinate projects across multiple service teams
• Track departmental priorities and ensure projects remain on schedule
• Maintain department scorecards, reports, and KPI dashboards
• Organize documentation, SOPs, and internal knowledge
• Assist with departmental planning and quarterly initiatives
• Support recurring leadership meetings and planning sessions
• Coordinate cross-department communication
• Follow up on assigned tasks and outstanding action items
• Help improve internal workflows and documentation
• Assist with onboarding coordination for new team members
• Schedule interviews and support hiring activities for the Services department
• Coordinate vendor meetings and internal training sessions
• Create presentations and reports
• Assist with purchasing requests and vendor coordination
• Process expense reports
• Organize department files and documentation
• Support special projects and strategic initiatives
• Maintain a high level of confidentiality
• Serve as a liaison between the Director of Services and internal departments
• Communicate professionally with employees, vendors, and clients
• Help coordinate client communications when requested
• Ensure meeting decisions and action items are clearly communicated and completed

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• SIMPLE IRA with up to a 3% company match after 1 year of employment
• Paid Time Off (PTO)
• Paid Holidays
• A collaborative, supportive team environment with opportunities for growth

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed